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03-09-2000 VC WS-MMINUTES OF THE WORKSHOP SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, MARCH 9, 2000 Present: ROLL CALL Dr. Edward M. Eissey, Mayor Joseph A. Tringali, Vice Mayor Gail H. Vastola, President Pro Tem David B. Norris, Councilman Charles R. O'Meilia, Councilman Doug Smith, Assistant Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, CMC, Village Clerk Mayor Eissey called the meeting to order at 9:40 p.m. All members of Council were present. All members of staff were present except Village Manager Dennis Kelly, who was out of town. Assistant Village Manager Doug Smith was present. COUNCIL COMMENTS Council asked the status of the employee service awards program, which came into effect in October 1999. Assistant Village Manager Doug Smith reported that this will be brought back before the Council in the very near future. Staff was asked when the $10.00 minimum at the Country Club restaurant would begin. Country Club Administrator Ron Albert replied that the required computer programming is nearing completion. Mr. Albert also reported to the Council that Mr. D'Ambra is requesting postponement of the $10.00 minimum until the next budget year. Mr. D'Ambra will be putting his request in writing prior to the next meeting. VILLAGE HALL RENOVATION Discussion was held with Anderson Slocombe regarding the initial design proposal for the renovation of the Village Hall. A special workshop will be scheduled for the Council and the staff to discuss the proposal. VACATION ACCRUAL POLICY -NON-UNION EMPLOYEES Discussion was held concerning amending the Personnel Rules and Regulations to replace Sec. 9.02.01 in the Personnel Rules and Regulations, which will require vacation time to accrue on a weekly basis. Upon recommendation by Village Attorney George Baldwin, the Council agreed to delete the second sentence of ¶b which gave exceptions to the general rule by the Village Manager or his designee. This will be placed on the Regular Session agenda of March 23, 2000. BUDGET TRANSFER -EMERGENCY PURCHASE OF PATROL CAR Minutes of Workshop Session Held Thursday, March 9, 2000 Discussion was held concerning a budget transfer in the amount of $7,275 from A5540-49911 '`~' (Council Contingency) to A5711-66410 (Capital Automotive) to purchase one patrol car for Public Safety Department to replace the vehicle totaled in an automobile crash. This was forwarded to the Regular Session agenda of March 23, 2000. BID AWARD - U. S. 1 LANDSCAPING The Council discussed a bid award to L & D Nursery, Palm Beach Gardens, Florida, in the amount of $85,136 for the landscaping plan of U. S. 1 at the driving range. This was forwarded to the Regular Session agenda of March 23, 2000. SURPLUS EQUIPMENT -RESTAURANT FURNITURE Discussion took place concerning used tabletops and chairs at the North Palm Beach Country Club restaurant. This will be placed on the Regular Session agenda of March 23, 2000 for the purpose of being declared surplus. BUDGET AMENDMENT - NPBCC CONSTRUCTION COSTS Discussion was held concerning amending the North Palm Beach Country Club Budget for Fiscal Year 1999-2000 to appropriate funds in the amount of $100,000 to replenish Country Club Contingency and additional funding to complete the Country Club restaurant project. This will be placed on the Regular Session agenda of March 23, 2000. ADELPHIA CABLE FRANCHISE FEE Discussion was held concerning authorizing staff to move forward with court action to collect unpaid franchise fees in the amount of $31,338 from Adelphia Cable. During discussion, the Village Attorney reported that Adelphia was willing to settle for a lesser amount of $23,651.00. The Village Attorney was directed to look at the franchise agreement to see if it is possible to recover attorney fees should the Village decide to pursue collection of the entire amount, also to see if the Village has the right to terminate the agreement. Consideration will also be given to another audit to cover years prior to 1995. This was forwarded to the Regular Session agenda of March 23, 2000. ADJOURNMENT Prior to adjournment, Mayor Eissey, on behalf of the Village Council, thanked President Pro Tem Vastola for her years of service to the Village as a Mayor and Councilman. Ms. Vastola is retiring from the Village Council, having reached the end of her current term. There being no further business to come before the Council, the meeting adjourned at 10:57 p.m. `~ ~i~ K thleen F. Kelly, CMC Village Clerk 2