07-10-2000 VC B WS-M
Office of the Village Manager
"~ DENNIS W. KELLY
(561) 841-3380. FAX (561) 848-3344
E-MAIL: villnpb(ci)evcom.net
Date: July 10, 2000
To: Mayor & Village Council
From: Dennis W. Kelly, Village Manag
RE: Village Council Budget Workshop of July 10, 2000
The Village of
NORTH PALM BEACH
501 U.S. Highway #1
North Palm Beach, Florida 33408
The Village Council met in workshop session on Monday, July 10, 2000, at 7:00 p.m. to review the proposed
Country Club budget for FY 2000-2001. All Council members were present; staff present were: Village
Manager Dennis Kelly, Finance Director Shaukat Khan, Assistant Village Manager Doug Smith, Country
Club Administrator Ron Albert, Head Golf Pro John Scott, Golf Course Maintenance Superintendent John
Morsut, Pool Manager Dick Cavanah, and Tennis Pro Buddy Goetz. Also in attendance were members of the
Country Club Advisory Boazd: Chairman Paul Lambrakis, Vice Chairman Bob Below, members Jim Bender
and Patti Unruh.
The Council entered into budget workshop discussions starting with a report by the Finance Director
regazding the financial status of the Country Club. In essence the Finance Director reported that the Country
Club Fund has a cash shortage of approximately $145,000.00. The Finance Director reported that cash as of
July 1, 2000 equals $407,758.00 and the amount needed for the balance of the yeaz to be appropriated is
$552,468.00. Staff was directed to come back with current year budget changes to generate additional cash
for FY 99-00.
The Council entered into budget workshop discussions starting with the Golf Course Maintenance division
and made changes per the attached workshop changes sheet (attached).
The Council completed their workshop session at approximately 10:00 p.m. There being no further business
to come before the Council, they stood adjourned at 10:00 p.m.; they will start with the Country Club Budget,
Golf Carts division on Tuesday, July 11, 2000 in workshop session at 7:00 p.m.
DWK:dw
Attachment
cc: Country Club Advisory Boazd
Shaukat Khan, Finance Director
Doug Smith, Assistant Village Manager
Kathleen Kelly, Village Clerk
Ron Albert, Country Club Administrator
John Scott, Head Golf Pro
John Morsut, Golf Course Maintenance Superintendent
MEMORANDUM
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-10-00)
~ :Dept. ~ Account No. ~ ' Name Remarks
COUNTRY Risk Management/Group Council directed staff to investigate and obtain information
CLUB Health Insurance Costs regarding the workers' compensation insurance rating;
and basically to issue requests for proposals for updating
the Village's insurance coverages.
COUNTRY Pension Council directed staff to direct General Employees
CLUB Pension Board to provide a recommendation regarding
the benefits of transitioning from a defined benefit retirement
program to a defined contribution retirement program.
GOLF COURSE L8045-34310 Electricity Staff to examine prospective proposal from FPL for
MAINTENANCE reduction of electric usage.
L8045-11300 Part-Time Pay Under the personnel detail, page 193, part-time, the position
of Golf Course Technician weekly hours is changed from
30.25 to 29.00 hours per week (average).
L8045-66490 Machinery and Equipment .Council reserved the right to review the final recommended
number of $43,750.
GOLF SHOP L8046 Machinery and Equipment Staff directed to insert $3,500. in the Golf Shop budget for
Capital Outlay purchase of an automatic defibrillator.
L8046 Staff directed to compare costs to privatize the Golf Shop,
bag room and lessons with a golf pro similar to contracts
experienced in years past with Florida golf pros.
L8046-33230 Charge card fee Staff directed to determine the rate on charge card fee the
Village pays at the Country Club. In addition, staff directed
to develop information creating a vanity credit card for the
Village of North Palm Beach.
From:
Page 1 of 2
GOLF SHOP
(continued)
CLUBHOUSE
GROUNDS
Account No. I
L8046-34110 Telephone
Name
L8046-35530 Golf Merchandise
L8059 Goals/Objectives
L8059-11210 Regular Pay
L8059-33491 Contractual Services
L8059-34655 R & M Burglar/Fire Alarm
i
Remarks From: To:
~;ouncil directed staff that they will hold off implementing the $4,689.00 $7,900.00
increases in telephone costs until staff has reported back
with additional information.
Staff was directed to provide a report and clarification on the
golf merchandise profits and losses.
Strike through continue to enhance and replace with the word
"maintain" wherein the goal reads, "maintain the appearance
of the areas ..." In addition, correct the misspelling of the
word will to well. Where it reads "provide a well groomed and
maintained clubhouse ..."
In the personnel detail on page 243, delete the position of TBD
Groundskeeper and job code #8059-0104.
Establish contractual service with a landscaping company $0.00 $22,800.00
for the purpose of maintaining the berm area on the driving
range and the clubhouse grounds landscaping area.
Due to new telephone system installation the increase in the $1,688.00 $2,600.00
budget is to reflect additional budgetary costs from BellSouth.
Page 2 of 2