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07-26-2007 VC WS-M• o MINUTES OF THE WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JULY 26, 2007 Present: Dr. Edward M. Eissey, Mayor William Manuel, Vice Mayor Daryl Aubrey, Councilman T.R. Hernacki, Councilman Jimmy Knight, Village Manager Leonazd Rubin, Village Attorney Melissa Teal, CMC, Village Clerk Absent: David B. Norris, President Pro Tem ROLL CALL Mayor Eissey called the Workshop Session to order at 8:55 p.m All members of Council were present, except David Norris, who was out oftown. All members ofstaffwere present. COMMERCIAL VEHICLE PARKING Brief discussion was held concerning options for addressing the pazking of commercial vehicles . in residential neighborhoods. Vice Mayor Manuel requested that Council send this item to the Planning Commission for review and recommendation. Village Attorney Len Rubin advised that this is an appeazance issue and the Planning Commission administers the Appeazance Plan. Council consensus was to refer this issue to the Planning Commission in its capacity as the Appeazance Board. This item will be placed on an upcoming Workshop Agenda after the Planning Commission makes its recommendation. ADVISORY BOARD DIRECTION AND RESPONSIBILITY Discussion took place on Council direction to Village Boazds. A suggestion was made that the Village Clerk or other staff member attend meetings of the Boazds to review and discuss the Advisory Board and Committees policies and procedures established by Ordinance 2007-13, rather than have each Board attend a Village Council Workshop Session. Discussion ensued on providing guidance to the Boards concerning continued discussion on topics that the Council may not be interested in pursuing. It was suggested that the Council representative present at the meeting should bring such as issue forward to the Council for consensus on direction to the Board. Discussion ensued on the Boards establishing rules and regulations for the conduct of meetings as specified in Ordinance 2007-13. It was suggested that any rules and regulations so adopted be submitted to the Village Clerk's office. It was further noted that the ordinance provides for • Council review of Boazd membership in the event of absence from 25% of meetings within a 12- month period; however, the Waterways Boazd meets six times per year, which would trigger review upon absence from two meetings. Minutes of Village Council Workshop Session held June 14, 2007 Page 2 of 2 Brief discussion took place regarding Boazd and Committee Chairs attending Council meetings • periodically. Additionally, it was suggested that the Council representative at monthly Board meetings could report to the Council on the meeting they attended, if there is something exceptional that needs to be addressed. Discussion took place concerning interpretation and enforcement of Village codes. Mr. Knight advised that correcting interpretation issues could be addressed by Council bringing it to staff s attention for the appropriate Board to review, with subsequent discussion by Council at a Workshop Session. Mr. Knight noted that if provisions in the Code are felt to be outdated, the Code may be amended by collective decision ofthe Council Mr. Rubin briefly reviewed quasi- judicial proceedings, in which an established policy is applied to a set of specific facts, and advised that the fmal ruling of the decision-making body must be based on the facts and merits brought up during the hearing on the case. It was requested that not only the Council representative who is attending an Advisory Boazd meeting, but also the full Council, be provided with any agenda backup for the meeting. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:37 p.m. • Melissa Teal, CMC, Village Clerk