03-14-2002 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, MARCH 14, 2002
Present:
Edward M. Eissey, Mayor
Don Noel, Vice Mayor
Joseph A. Tringali, President Pro Tem
Charles R. O'Meilia, Councilman
David B. Norris, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 9:30 p.m. All members of the Council were present.
All members of staff were present.
COUNCIL COMMENTS
Councilman O'Meilia asked the status of the management study, which was budgeted for in the
current budget year. Village Manager Dennis Kelly said he would advise the Country Club
Director of this project.
Vice Mayor Noel asked about the Seacoast Utility Financial Report, particularly the net cash
flow. Mr. Kelly will report back on this. Additionally, Vice Mayor Noel reported that there are
a couple of lights out at the Community Center ball field and further, there are still no lights for
the batting cages. Recreation Director Mark Hodgkins reported that the lights for the batting
cages will be done as soon as the new blulding there is completed. Lights are being replaced at
Osborne Park and St. Clare's, and the Community Center is due to be done next, probably
Monday.
VILLAGE APPEARANCE COMMITTEE
Discussion was held concerning establishing a Village Appearance Committee, having a purpose
of positive reward such as ``Home of the Month. Village Manager Dennis Kelly asked the
Council to consider having the Planning Commission function as the committee. Mr. Kelly will
submit some recommendations for additional Planning Commission duties regarding an
Appearance Committee. Discussion followed regarding incentives for volunteerism. This will
come back to Workshop for further discussion.
PROSPERITY FARMS ROAD STATUS REPORT
This item was not addressed, since the Consultant was not present.
Minutes of Workshop Session
Held March 14, 2002
FINAL MASTER PLAN FOR VILLAGE CENTER MASTER PLAN
- Architect Tim Hullihan and Consultant Rick Prescott were present to discuss the final Village
Center Master Plan and estimate of construction cost Mr. Hullihan was asked to provide the
design fee costs by the next meeting on March 28, 2002. Village Manager Demiis Kelly was
asked to report on the status of the Ted Brown Building.
FUNDING FOR MUNICIPAL PUBLIC SAFETY COMMUNICATIONS CONSORTIUM
(MPSCC) INTEROPERABLE RADIO SYSTEM
Discussion took place concerning committing a portion of $12.50 traffic fine revenues to the
MPSCC for construction and implementation of a county and statewide radio network. This was
forwarded to the next Regular Session on March 28, 2002.
BUDGET TRANSFERS -GENERAL FUND AND COUNTRY CLUB 2001-02 RAISES
The Council discussed budget transfers for both General Fund and Country Club Fund in the
amount of $215,081 and $20,971, respectively, to various department budgets to distribute the
funds from Reserve to Departments for COLA, performance raises and other salary adjustments.
This will be placed on the Regular Session agenda of March 28, 2002.
JOB DESCRIPTIONS
Discussion was held concerning a review of selected job descriptions from Recreation, Public
Safety and Public Services. This was forwarded to the Regular Session agenda of March 28,
2002.
ACCOUNTING POLICIES AND PROCEDURES MANUAL
Discussion was held concerning the draft Accounting Policies and Procedures Manual for the
Village of North Palm Beach.
Some corrections were noted, i.e. Page 10, Item c. - a later resolution is in force; Page 12,
Blanket Purchase Orders -clarify that die amount refers to each purchase; Page 14, controlled
Divisions -define that Dept. Heads can make transfer between their own controlled divisions;
under Budget Amendment Ordinance on Page 14, further define "fund". In the same paragraph,
add definition for appropriation. On Page 23, add the policy of requiring two signatures for
transfer of fiends.
Department Heads were directed to review and submit comments, as well as the Village
Attorney.
Finance Director Shaukat Khan told the Council that he plans to change the title of the manual to
"Accounting Policies & Procedures Manual for Internal Control.
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Minutes of Workshop Session
Held March 14, 2002
It was noted that copies of budget transfers above $1,000 were no longer being sent to the
Council as has been done in the past. Staff was directed to provide this for Council information.
This will be brought back to a future workshop after reviews are completed. It was requested
that changes by indicated by strike-through.
COMMUNITY EVENT COMMITTEE
Discussion was held concerning establishing a Community Event Committee. Suggestion was
made to make this a function of the Recreation Advisory Board. This will be brought back to the
workshop agenda of March 28, 2002.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:45 p.m.
C~~C
thleen F. Kelly, CMC
Village Clerk
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