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03-28-2002 VC WS-MMINUTES OF THE WORKSHOP SESSION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, MARCH 28, 2002 Present: Rnr r ~Ar r Edward M. Eissey, Mayor Don Noel, Vice Mayor Joseph A. Tringali, President Pro Tem Charles R. O'Meilia, Councilman David B. Norris, Councilman Dennis W. Kelly, Village Manager George W. Baldwin, Village Attorney Kathleen F. Kelly, CMC, Village Clerk Mayor Eissey called the meeting to order at 8:30 p.m. All members of the Council were present. All members of staff were present. COUNCIL COMMENTS Vice Mayor Noel referred to a letter from Congressman Clay Shaw regarding the possibility of obtaining grant money for capital projects, particularly the Prosperity Farms Road project. He further inquired about the possibility of Public Safety grant monies helping to fiord the north substation. Village Manager Dennis Kelly said he would respond to Vice Mayor Noel's concerns. Councilman O'Meilia asked for a status report on homeowners' dredging. Village Engineer responded by stating that Phase I is actually completed at this point, and the only remaining task to be done is cleanup of Anchorage Park. Currently, he is proceeding with a different method of dredging for homeowners, but the barge is being unloaded at Anchorage Park. Phase I contract will remain open until he is finished with that work. PROSPERITY FARMS ROAD STATUS REPORT Paul Cherry of Kimley-Horn was present and reported on the status of the Prosperity Farms Road landscaping project. Mr. Cherry reported that he had met with County staff, which was the final condition of his services for the design of Prosperity Farms Road. Mr. Cherry distributed to the Council a sample package regarding the transfer of jurisdiction and control of Prosperity Farms Road from Northlake Boulevard to Burns Road to the Village. Village Manager Dennis Kelly was directed to follow up on the second $500,000 that was to come from the County. Mr. Cherry was asked if we could start the process on taking ownership of the road, but not finalize it until such time as design drawings are ready to go and the Council approves going forward with the construction. Mr. Cherry reported that he specifically asked that of County staff, and they saw no problem with that, although Mr. Cherry cautioned that staff opinion is not the ultimate Minutes of Workshop Session Held March 28, 2002 authority and carries some risk. Mr. Cherry recommended using language for the transfer of the road that is triggered by a set of plans, or a date as far out as possible. Staff asked for Council direction regarding going out for RFP's. The Council agreed to have staff prepare a resolution to transfer ownership of Prosperity Farms Road and authorized the Village Manager to proceed with negotiations with the County. Additionally, staff was asked to bring back pros and cons for advertising Request for Proposals versus using the Village Engineer or the Consultant for this project. This is to be brought back for further discussion at another workshop. PHASE II DREDGING -UPDATE Discussion was held with David Decker, who updated the Council regarding Phase II of the dredging project. Mr. Decker reported that all tests came back clean, but confirmed that the tests for seagrasses found during Phase I around Anchorage Parlc were accurate. The DEP recommends that, for all Phase II canals, which are all eastern canals along the lake, the Village request a modification of the existing permit to allow the project to go forward. Mr. Decker does not anticipate any stumbling block in that regard. As soon as a mitigation plan is ready for the section around Anchorage Park, the application for a modified permit will be submitted with it. Mr. Decker further reported that the type of dredging that is being used for homeowners, i.e. clamshell and barge method, is likely to be the method used in all the Phase II canals. COMMUNITY EVENT COMMITTEE Discussion was held concerning establishing a Community Event Committee. The Council agreed by consensus to follow Option No. 1 of the Village Attorney's recommendations, i. e. that the Mayor and Village Manager send a letter to the Recreation Advisory Board requesting that it address special events as part of its duties. The Village Manager was directed to move forward with this recommendation. ACCOUNTANT II JOB DESCRIPTION AND SALARY ADJUSTMENT Discussion was held concerning the Accountant II job description and salary adjustment. It was agreed to address this matter after the salary survey is completed. PERMITTED TEMPORARY SIGNS Discussion was held concerning amending the sign code to provide that temporary signs advertising temporary uses be displayed no more than 30 days prior to the event Village Attorney George Baldwin was directed to check into applying the same restrictions to political signs. This item will be placed on the Regular Session agenda of April 11, 2002. PLAT AMENDMENT -HARBOR ISLES 2 Minutes of Workshop Session Held March 28, 2002 The Council discussed a plat amendment to Harbor Isles Plat, lots 103, 104, and 105, as well as the required release of easement. This was forwarded to the Regular Session agenda of April 11, - 2002. OSBORNE PARK/FIRST PRESBYTERIAN CHURCH Brian Idle gave a presentation to the Council on behalf of First Presbyterian Church regarding combined parking and drainage issues. Mr. Idle proposed a solution wherein the youth building would be removed from its' present location and would be rebuilt on the Church property, parking spaces would be increased and the drainage problem would be solved. Council noted that Seacoast and the utility companies should be advised of the proposal for the front parking lot because when the concession stand was redone, utilities crossed over from side to side, and Seacoast may possibly have an easement through the middle of the parking lot. A ratio of split costs between the Church and the Village will have to be determined. Cost estimates will be brought back to the next workshop on April 11, 2002. PETITION FOR 1VIONET ROAD PUD Larry Smith was present on behalf of the petitioner, and gave an overview of agenda items 1. through p of the Workshop Agenda, which Mr. Smith is asking the Council to consider as a package plan. Mr. Smith explained his clients proposal to build 16 fee simple townhomes on Monet Road. Mr. Smith explained that the current code requires a minimum of 5 acres for a PUD, which the client is requesting be changed to a 2-acre minimum for a residential PUD. Landscape Architect for the project, Deborah Northsea, presented an overview of the landscaping plan. After discussion, items 1. through p. were forwarded to the Regular Session agenda of April 11, 2002. BID AWARD FOR TRIPLEX REEL MOWER -PUBLIC SERVICES This item will be brought back to the workshop of April 11, 2002. LONGEVITY PAY Discussion was held concerning a longevity pay increase in the amount of $7,500 for Captain George Warren of the Public Safety Department; funds to be expended from A57ll-11210 (Regular Pay). This was forwarded to the Regular Session agenda of April 11, 2002. LOCAL LAW ENFORCEMENT BLOCK GRANT A budget appropriation of $11,163.00 for Law Enforcement Overtime Pay from the Florida Department of Law Enforcement Local Law Enforcement Block Grant Program was forwarded to the Regular Session agenda of April 11, 2002. -, Minutes of Workshop Session Held March 28, 2002 CONSENT TO ASSIGNMENT -EMI Discussion was held concerning a Consent to Assignment for Employers Mutual, Inc. (EMI) for services entered into between the Village of North Palm Beach and McCreary Corporation to furnish administrative and claim services for medical expense benefits, life insurance and reinsurance under the Employee Benefit Plan of the Village. This will be placed on the Regular Session agenda of April 11, 2002. LRM INC. -PROPOSAL FOR ANNEXATION ANALYSIS The proposal of LRM, Inc. for professional services to conduct annexation analysis for Lost Tree, Portage Landing and Hidden Key was forwarded to the Regular Session agenda of April 11, 2002. SIGN CODE AMENDMENT Discussion took place concerning amending the sign code to allow sharing of signage by two businesses occupying one single-story building. After a review of the current sign code, it was established that the business in question resolved its problem and no action is required at this time. ADJOURNMENT With no filrther business to come before the Council, the meeting adjourned at 10:45 p.m. ~,i '' ~ ~i~~'~'_ Kathleen F. Kelly, CMC Village Clerk 4