04-25-2002 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, APRIL 25, 2002
Present:
ROLL CALL
Edward M. Eissey, Mayor
Don Noel, Vice Mayor
Joseph A. Tringali, President Pro Tem
Charles R. O'Meilia, Councilman
David B. Norris, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Mayor Eissey called the meeting to order at 9:22 p.m. All members of the Council were present.
All members of staff were present.
COUNCIL COMMENTS
It was agreed by consensus that, having reached the six-month budget report, a meeting is
necessary to discuss the Country Club budget. A meeting will be scheduled by the Village
Clerk. Also requested were membership reports comparing last year's memberships to the
present memberships.
It was further requested that the Request for Proposals for Auditing Services include an Alternate
for internal auditing services, with the Village having the option of choosing what they want
audited from year to year. Finance Director Shaukat Khan said that it would be included in
RFP's.
COUNTRY CLUB ADVISORY BOARD RECOMMENDATION
Discussion was held concerning the recommendation of the Country Club Advisory Board that
the "Village Council keep the name of North Palm Beach Country Club and not change to North
Palm Beach Yacht and Country Club, as petitioned by the North Palm Beach Yacht Club".
Members of the Yacht Club were present to address the Council regarding their request. The
consensus of Council was to bring this back to a future Workshop, after input from the residents
of the Village can be heard.
BUDGET TRANSFER FOR MISCELLANEOUS MOVING EXPENSES
Discussion took place concerning a budget trasnfer in the amount of $50,000 to cover
miscellaneous moving costs associated with the Village Hall renovation. This was moved
forward to the Regular Session agenda of May 9, 2002.
Minutes of Workshop Session
Held April 25, 2002
ZONING CODE TEXT CHANGE - MONET ROAD• VOLUNTARY ANNEXATION
REZONING OF MONET ROAD PROPERTIES• PUD APPLICATION• COMP PLAN
~- AMENDMENT
Discussion was held concerning items 4.c through 4.g, all relating to a proposed annexation and
subsequent project on Monet Road. Although final determination has not made regarding
whether the project will be a condominium
BUDGET TRANSFER -ACCRUED BENEFITS
Discussion was held concerning a budget transfer in the amount of $40,000 from A5540-49914
(Reserve-Raises & Benefits) to A5540-49916 (Reserve-Accrued Benefits) to cover deficit in the
account caused by unexpected terminations. During discussion, it was noted that the account
from which the money will be taken needs to be corrected to read A5540-49915. This will be
placed on the Regular Session agenda of April 25, 2002.
ET TRANSFER -OVERTIME PAY FOR PUBLIC SAFETY DEPT.
Discussion took place concerning a budget transfer in the amount of $20,000 from A57ll-11210
(Regular Pay) to A5711-11400 (Overtime Pay) to cover deficit caused by loss of personnel
during fiscal year 2001-2002. This was forwarded to the Regular Session agenda of April 25,
2002.
EMERGENCY MEDICAL SERVICES GRANT
The Council discussed adopting a resolution required for application for an EMS Grant,
certifying that monies will be used as stipulated by the EMS County Grant Program. During
discussion, suggestion was made to increase the population figure on Page 2 to reflect seasonal
increase, since services have to be provided for the influx of seasonal residents. The Council
also asked if any 911 Grant money had been received this year. The EMS Grant was forwarded
to the Regular Session of April 25, 2002.
MUNIS SGL SOFTWARE -MAINTENANCE AGREEMENT
Discussion was held concerning the renewal of the Munis Support Agreement, which expired on
March 30, 2002. Village Attorney George Baldwin reported to the Council that Munis agreed to
two of his recommended contract changes, but would not agree to the remaining 3
recommendations. The consensus of Council was to approve the agreement at this time, but
directed the Finance Director to look for another accounting system to put into the new budget.
This will be placed on the Regular Session agenda of April 25, 2002.
REQUEST FOR PROPOSALS -AUDITING SERVICES
2
Minutes of Workshop Session
Held April 25, 2002
By consensus, the Village Council directed staff to advertise Request for Proposals for auditing
services for the Village of North Palm Beach.
LIBRARY LIGHTING PROJECT
Discussion was held concerning the design, bidding and contract award work for construction of
the Library lighting study. After reviewing options, the consensus of Council was to use the
services of the Village Engineer in accordance with a Work Order previously submitted. This
was forwarded to the Regular Session agenda of April 25, 2002.
SURPLUS EQUIPMENT
The Council discussed the list of capital equipment located in the Village Hall which is being
requested to be declared as surplus equipment. This will be placed on the Regular Session
agenda of April 25, 2002.
OSBORNE PARK/FIRST PRESBYTERIAN CHURCH
Discussion continued concerning parking and drainage issues relating to Osborne Park and First
Presbyterian Church. Acting Public Services Director Skip Harvey submitted a cost estimate for
the improvements. This item will be coming back to future workshops for more discussion, and
a draft contract will be prepared by the Village Attorney for review by church officials before it
is brought to the Council for its review.
VILLAGE MANAGER'S REPORT
The Council discussed the Board of Adjustment decision regarding a variance for a Little
Munyon Island project. Village Manager Dennis Kelly advised Council of the deadline for filing
an appeal of that decision. The Council agreed by consensus that, if anyone wants to discuss
filing an appeal, a Special Meeting will be called to discuss it.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 9:50 p.m.
~~
Kathleen F. Kelly, CMC
Village Clerk