07-11-2002 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JULY 11, 2002
Present:
Dr. Edward M. Eissey, Mayor
Don Noel, Vice Mayor
Joseph A. Tringali, President Pro Tem
Charles R. O'Meilia, Councilman
David B. Norris, Councilman
Dennis W. Kelly, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 9:32 p.m. All members of the Council were present.
All members of staff were present.
STATEMENTS FROM THE PUBLIC
Donna Cramer of Lighthouse Drive related to the Council a problem regarding fencing
requirements in the Code. Mrs. Cramer was referred to the Village Manager and the Director of
Public Services for interpretation of the fencing requirements. Additionally, Mrs. Cramer was
advised to also check her deed restrictions. Regarding the citations issued on driveways, the
Village Manager stated that letters will be sent to those who have been cited which will confirm
a "hold" on the required compliance until after the Council has reviewed the code requirements
for driveways. Those who are still considered to be in violation after the review will receive
another letter starting the clock again for compliance.
AUDITING SERVICES CONTRACT -HAAS. DIAZ & CO.
Discussion was held with Debbie Diaz of Haas, Diaz & Co. regarding a draft agreement between
the Village of North Palm Beach and Haas, Diaz & Co. for auditing of the Village's financial
statements for the year ending 9/30/02 and preparation of the Comprehensive Annual Financial
Report. Regarding internal auditing, Ms. Diaz reported that rules are changing, and there has
been an amendment to governmental auditing standards which specifically addresses additional
services that auditors can perform for their clients. Although the basic rules have not changed,
the details have not been fully determined. There is unofficial indication that they cannot
perform internal audit services, but that does not preclude them from doing performance reviews.
If the Council wants additional services for internal auditing, Haas & Diaz can possibly provide
that with an attestation engagement with performance auditing. Haas, Diaz personnel is ready to
sit down with staff to determine what specifics are being requested. It was further discussed that
the Council might want to contract with someone else who would be responsible to the Council
for the internal auditing. At minimum, the Council requests advice and guidance from Haas,
Diaz & Co. regarding setting up a system of internal auditing. Ms. Diaz also agreed to give a
Minutes of Workshop Session
Held July 11, 2002
presentation of their financial report to the Country Club Advisory Board, as they have done in
the past. This item will be placed on the Regular Session agenda of July 25, 2002.
PROSPERITY FARMS ROAD PROJECT -PROPOSALS
Discussion took place concerning approving the shortlist of three proposals as ranked by the staff
for construction design and permitting services, including construction services, for the
Prosperity Farms Road project, in the amount of $325,000. Several residents spoke in
opposition to this project. This was forwarded to the Regular Session agenda of July 25, 2002.
LEASE AGREEMENT FOR NPBCC RESTAURANT - J.E.D.L.
Discussion was held concerning a 3-year lease agreement with J.E.D.L. to provide food and
beverage service at the North Palm Beach Country Club. The demised premises needs to be
defined for the alcove where the vending machines are now located. On page 6 and the top of
page 7, referring to computerized cash register, the phrase "programmed and interfaced", needs
to be deleted. The maintenance agreement needs to be negotiated. During discussion, it became
evident that negotiations were not complete. The Mayor will write a letter directing staff to
conduct the negotiations and bring the draft contract back to next workshop.
ADELPHIA CABLE AGREEMENT
It was agreed by consensus to bring this back to the next workshop for discussion.
PROSPERITY FARMS ROAD JURISDICTION
After comments by residents who are opposed to the Village taking jurisdiction of Prosperity
Farms Road, Interim Public Services Director Steve Yohe stated that there is no immediate need
for this to transfer to take place; it will have to be done before the construction commences.
This will be brought back to a firture workshop.
Items 4.c, e, h and I (brought from Regular Agenda) were not addressed due to approaching
curfew.
ADJOURNMENT
Having reached the curfew of 11 p.m., the meeting adjourned.
-~'/- ,„
,.r`Kathleen F. Kelly, CMC ~
Village Clerk
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