01-22-2004 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH
HELD JANUARY 22, 2004
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward Eissey, Councilman
Don Noel, Councilman
Dennis Redmond, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 9:05 p.m. All members of Council were present.
All members of staff were present.
GRAD & COMPANY -PROCEDURES FOR INTERNAL AUDITING SERVICES
Discussion was held concerning signing an agreement with Grau & Company, P. A. ,specifying
procedures for internal audit of the Village's payroll for Fiscal Year Ending 9/30/03. During
discussion, consensus of Council was to delete 2a, 2c, and 4b of the "Schedule of Agreed Upon
Procedures". Staff will be required to certify that those items which were deleted have been
verified. Mr. Grau was asked to look at the deletions and recalculate the estimated cost. The
revised agreement will be placed on the Regular Session agenda of February 12, 2004.
ENCROACHMENT AGREEMENT WITH RANGER CONSTRUCTION
Discussion took place concerning encroachment of a signal mast arm at 501 U. S. Highway One
on Village property by Ranger Construction, the contractor for FDOT; mitigation offered by
Ranger Construction to partially pave the Village Hall parking lot, or pay $2,500. The Council
rejected the offer to partially pave the Village Hall parking lot, and asked Ranger Construction to
revise the monetary offering to $5,000. This will be placed on the Regular Session agenda of
February 12, 2004.
NLBTF INTERLOCAL AGREEMENT -AMENDED AND RESTATED
Discussion was held concerning the amended and restated Interlocal Agreement with the City of
Palm Beach Gardens and Palm Beach County, which amends and restates the Interlocal
Agreement dated 9/2/97, which created the Northlake Boulevard Task Force. Palm Beach
Gardens will be meeting to discuss this issue on February 5`''. Barring any significant changes,
this agreement will be placed on the February 12, 2004 Regular Session agenda.
-- NLBTF STREETSCAPE PHASE I -CONSTRUCTION CONTRACT
Minutes of Workshop Session
Held Thursday, January 22, 2004
The Council discussed awarding the Northlake Blvd. Task Force streetscape construction
- contract to Taycon Construction, Inc., Palm Beach Gardens, Florida. This item was forwarded to
the Regular Session agenda of February 12, 2004.
PROSPERITY FARMS ROAD INTERLOCAL FUNDING AGREEMENT
Discussion was held concerning the Financial Assistance Agreement between the Village of
North Palm Beach and Palm Beach County for the Prosperity Farms Road beautification project.
This will be placed on the Regular Session agenda of February 12, 2004.
DOGWOOD ROAD TRAFFIC
Discussion was held concerning the Public Safety neighborhood meeting, as well as alternatives
available to ease speeding along Dogwood Road. Chief Earl Johnson reported to the Council
that the speed trailer's computer is up for repair. When the repair is complete speed averages
will be determined and any further steps that need to be taken will be reported to the Council.
"COMMUNITIES FOR ALIFETIME" - (ELDER CARE)
Assistant Village Manager Doug Smith reported to the Council that the "Elder Care" Program
has been renamed "Communities for a Lifetime". Mr. Smith talked to a spokesperson from the
Department of Elder Affairs, who recommended that the various categories of their program be
studied to see what services are needed. It was further suggested that once the different
categories are reviewed and the Village determines what it is lacking, it could contact other
agencies to see what assistance is available. At some time in the future, a committee may be
formed to coordinate the process of doing a community assessment. Mr. Smith will gather more
information from local agencies on available programs and will report his findings to the Village
Council.
MOTORIZED VEHICLES -CODE AMENDMENT
Discussion took place concerning amending the Village Code relating to definition of motorized
scooters. This was forwarded to the Regular Session agenda of February 12, 2004.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:45 p.m.
athleen F. Kelly, CMC, Village erk
2