02-12-2004 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH
HELD FEBRUARY 12, 2004
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Don Noel, Councilman
Dennis Redmond, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, Village Clerk
Absent: Dr. Edward Eissey, Councilman
ROLL CALL
Mayor Norris called the meeting to order at 9:45 p.m. All members of Council were present
except Councilman Eissey, who was out of town. All members of staff were present.
COUNCIL COMMENTS
Brief discussion was held concerning the need to appoint a new regular member to the Beaches
and Shores Council, due to the death of Mr. Mort Levin, who served as the Village's
representative to the Beaches and Shores Council. This will be placed on a Council agenda in
the near future.
Discussion was also held regarding ranking of the proposals received for Village Engineer. It
was suggested that a committee be established to review the proposals and make
recommendation to the Village Council, as done in the past.
MILLER LEGG ASSOCIATES -PROSPERITY FARMS ROAD DESIGN CONSULTANT
Discussion took place concerning changes to the contract with Miller Legg & Associates for
construction and construction plans for the Prosperity Farms Road Beautification Project.
Changes agreed upon by consensus include eliminating the aerials, deleting the grant application
on Page 6, adding language on Page 1 under 1.3 to state "no irrigation in swale". On Page 4,
3.b., add "no irrigation plans for the swales." On Page 5, Task 5, add Miller Legg's participation
in the bidding process by responding to contractor questions and issuing addendums to the bid
package, as required, until the final bids are received. Put in completion date of 12/1/04 under
"Period of Service" (based on notice to proceed being issued prior to 3/1/04). Under General
Conditions, No. 16 regarding Termination: This language needs to agree with our termination
language with the County. Village Attorney George Baldwin was directed to review that.
Necessary language pertaining to Public Entity Crimes must be added, as well as a non-
discrimination statement. The contract will be placed on the Regular Session agenda of February
~-- 26, 2004.
Minutes of Workshop Session
Held Thursday, February 12, 2004
PUBLIC SAFETY VEHICLES -SURPLUS
Discussion was held concerning declaring certain vehicles in Public Safety Department to be
surplus equipment. Village Manager Dennis Redmond was directed to find out if this item needs
to go forward to an agenda, since it was approved for auction as surplus equipment in the budget.
BID AWARD -JULY 4TrI FIREWORKS DISPLAY
Discussion was held concerning accepting the bid of Bay Fireworks, Syosset, New York, in the
amount of $20,000 for July 4`i' fireworks display to be held at the North Palm Beach Country
Club. This was forwarded to the Regular Session agenda of February 26, 2004.
CELL PHONE POLICY -AMENDMENT
Discussion was held concerning amending the cell phone policy with changes recommended by
the Auditor General's Office. This will be placed on the Regular Session agenda of February 26,
2004.
AUDIT COMMITTEE
Discussion took place concerning establishing an auditing committee to consist of five members,
to include a member of Council, a member of the Manager's office, and three members of the
public with financial/business backgrounds. Village Attorney George Baldwin will draw a
Resolution to establish the committee and will bring it back to the workshop of February 26,
2004.
CONSULTANT -COMPUTER AND TELEPHONE SYSTEMS
The Council discussed hiring a consultant to review the computer and telephone systems being
used by Village departments. Village Manager Dennis Redmond recommended against hiring a
consultant, as he and IS Manager Greg Moore were working with BellSouth on a new package to
reduce costs for the Village by 40 to 65% across the board. Greg Moore reported that he has
been talking with BellSouth and DeltaComm, but still needs to complete his study with a third
company. Mr. Redmond recommended that Council delay its decision on this matter until his
report is complete. The Village Clerk was directed to put this item on the Action Log for further
follow-up.
DREDGING PROJECT -PHASE 3 UPDATE
Kristine Frazell, Director of Public Services, gave a status report on the on the dredging Project,
which has gone from a 3-phase project to a 4-phase project. Although no action was required of
the Council, staff explained that the area near Anchorage Park has been pulled out and will be
pushed ahead at a faster speed than the canals with the sea grass, and the DEP agreed with the
decision to do that. This will, however, require two different permit fees. If applications can be
submitted within the next two weeks, advertising for the area in front of the marina could
possibly begin in April.
2
Minutes of Workshop Session
Held Thursday, February 12, 2004
- VILLAGE MANAGER' S REPORT
The Village Council reviewed the Action Log.
ADJOj1RNMENT
With no further business to come before the Council, the meeting adjourned at 11:00 p.m.
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K thleen F. Kelly, CMC, Village Cler