04-22-2004 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, APRIL 22, 2004
Present: Donald G. Noel, Mayor
Dr. Edward M. Eissey, Vice Mayor
Charles R. O'Meilia, President Pro Tem
David B. Norris, Councilman
Robert F. Rennebaum, Councilman
Dennis D. Redmond, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Noel called the meeting to order at 8:20 p.m. All members of Council were present. All
members of staff were present.
COUNCIL COMMENTS
Council requested a brief summary from Assistant Village Manager Doug Smith regarding the
recommended changes to the Personnel Rules and Regulations, as submitted by HRMP. The job
descriptions were updated in the work already provided by HR~MP.
GRANT APPLICATION FOR BUS SHELTERS
Discussion was held concerning an Interlocal Agreement with Palm Beach County for bus shelters.
Because the agreement has aten-year term, the Council requested elevations of the proposed shelters,
along with the full cost of maintaining them, and acquisition costs. In addition, Public Safety was asked
to provide a report on its experience with crime, as related to bus shelters. This will be brought back to
the next workshop of May 13, 2004.
VOLUNTEER CORPS FOR DISADVANTAGED RESIDENTS
Discussion was held concerning establishing a Volunteer Corps in the Village to assist disadvantaged
persons with needed home improvements. During discussion, Village Attorney George Baldwin opined
that caution should be taken in this regard, since the Village would have many liability issues. He
further stated that it would be more appropriate as a project for a group of private citizens. The Council
agreed by consensus that the Mayor could meet as a private citizen with interested parties, and that he
could conduct his meeting here at the Village Hall.
APPLICATION FOR VOLUNTARY ANNEXATION
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Minutes of Regular Session
Held Thursday, April 22, 2004
Discussion took place concerning the Planning Commission recommendation to move forward with
V voluntary annexation of 9275 Alternate AlA from Palm Beach County to the Village of North Palm
Beach. In the text amendment, it was noted that Page 2, 2.(c) doesn't appear at first glance to fit the U-
Haul property, and staff should take a look at that. References to "Automotive Commercial District"
throughout should be revised by deleting the word "automotive". It was further discussed that if U-Haul
isn't interested in joining the applicant for a voluntary annexation, it could be included as an involuntary
annexation. This item was forwarded to the Regular Session agenda of May 13, 2004 as an application
for voluntary annexation.
COMP PLAN A1~~NDMENT -SMALL-SCALE AMENDMENT
With no discussion, the Planning Commission recommendation to amend the Comprehensive Plan of the
Village to designate a future land use for property located at 9275 Alternate AlA was forwarded to the
Regular Session agenda of May 13, 2004.
REZONING APPLICATION
With no discussion, the Planning Commission recommendation to approve an application to rezone
property at 9275 Alternate Al A from County zoning (CG/SE) to Village zoning C-2 (Automotive
Commercial District) was forwarded to the Regular Session agenda of May 13, 2004.
ZONING CODE AMENDMENT
With no discussion, the Planning Commission recommendation to amend various sections of Appendix
C, Zoning, by adding Limited Access Self-Storage Facilities as a permitted use; adding conditions of
approval for Limited Access Self-Storage facilities; and amending off-street parking for Limited Access
Self-Storage facilities was forwarded to the Regular Session agenda of May 13, 2004.
SFRN. INC - CONTINUTING CONTRACT FOR ENGINEERING SERVICES
Discussion was held concerning a proposed contract between the Village of North Palm Beach and
SFRN, Inc., for engineering and related services on a continuing contract basis. On Page 1 of the
contract, Paragraph 2, Line 2, the word "civil" was deleted. Additional changes were made by deleting
6.1.C. and 8.1 A. and B. The 7-year term in Section 12 was changed to a 3-year term. Keith Jackson of
SFRN, Inc. was present and agreed to all changes. This contract, as amended, will be placed on the
Regular Session agenda of May 13, 2004.
AUDITING OF INSURANCE CLAIMS
Discussion took place concerning auditing of medical insurance claims by an independent company.
Staff was directed to see if there are any firms who would conduct an audit solely on a contingency
basis. Staff was also asked to look at the Village's 5-year and 10-year claims history. This item will be
placed on the Action Log.
FIRE RESCUE LEVEL OF SERVICE
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Minutes of Regtrfar Session
Held Thursday, April 22, 2004
Discussion was held concerning a request by the Palm Beach County League of Cities for comments
regarding a proposed resolution passed by the County regarding the Fire/Rescue Level of Service. The
Council unanimously opposes the resolution as written, and Village Attorney George Baldwin was
directed to write a letter to the League with a copy to Palm Beach County stating the Village's
opposition.
BUDGET AMENDMENT FOR RADIO CONSOLES FOR PL7BLIC SAFETY DEPT.
Discussion was held concerning a budget amendment in the amount of $40,000 to purchase new radio
consoles for Dispatch in the Public Safety Department; funds to be reimbursed by Palm Beach County
under the 911 Interlocal Agreement. This was forwarded to the Regular Session agenda of May 13,
2004.
APPRECIATION DINNER -VOLUNTEER FIRE DEPT.
Discussion was held concerning funding of the Volunteer Fire Department Appreciation Dinner. The
Council authorized the Village Manager to fund the $1,700 for the dinner. This was forwarded to the
Regular Session agenda of May 13, 2004.
BUDGET TRANSFER FOR TRAINEE POSITION -FINANCE DEPARTMENT
Discussion took place concerning a budget transfer in the amount of $5,120 for one month's funding to
train replacement for Accounting Systems Manager position in the Finance Department. This will be
placed on the Regular Session agenda of May 13, 2004.
NORTHLAKE PROi~~NADE SHOPPES -FINAL PLAT
Discussion was held concerning approval of the final plat for Northlake Promenade Shoppes, located at
the southwest corner of U. S. Highway One and Northlake Blvd., formerly the Twin City Mall site.
Village Attorney George Baldwin was asked to review Ordinance 33-95 which effects any action on the
referenced property prior to the next meeting. This item will be placed on the Regular Session agenda
of May 13, 2004.
PROPOSALS FOR THIRD PARTY ADMINISTRATORS FOR GROUP HEALTH
The Council discussed proposals for Third Party Administrator for the Village's Employee Group
Health Program. Staff was directed to ask EMI, the current Administrator, what the percentage is for
employees who go out of network. The staff recommendation of EMI was forwarded to the Regular
Session agenda of May 13, 2004.
MARII~rE AND WATERWAYS BOARD
Discussion was held concerning establishing a Marine and Waterways Board. Staff was directed to
develop qualifications and duties of afive-member board plus two alternates. This will be brought back
'~ to a future workshop when ready.
SOTt~ ANNIVERSARY COMMITTEE
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W.s.
Minutes of R~tifir Session
Held Thursday, Apri122, 2004
- Discussion was held concerning the creation of a 50`x' Anniversary Ad Hoc Committee. By consensus,
the Council agreed that the committee shall be comprised of one Councilman, the Village Historian, the
Recreation Director, the Library Director and 5 Village residents. A resolution creating the committee
will be placed on the Regular Session agenda of May 13, 2004.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 11:00 p.m.
Kathleen F. Kelly, CMC
Village Clerk
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