06-24-2004 VC WS-MMIl~'IJTES OF THE WORKSHOP SESSION
- OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JUNE 24, 2004
Present: Donald G. Noel, Mayor
Dr. Edward M. Eissey, Vice Mayor
Charles R. O'Meilia, President Pro Tem
Robert F. Rennebaum, Councilman
Dennis D. Redmond, Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Absent: David B. Norris, Councilman
ROLL CALL
Mayor Noel called the meeting to order at 8:50 p.m. All members of Council were present except
Councilman Norris, who had a meeting conflict. All members of staff were present.
ACTION LOG
The Council and staff reviewed the Action Log.
REPORTING PROCEDURES FOR OUTSIDE GROUPS
Discussion was held concerning establishing a reporting procedure for outside groups using the Village
name or facilities. A contract with Haas, Diaz & Company which was approved in 1998 for the purpose
of establishing a reporting procedure will be copied to the Council prior to the next meeting. This issue
will be brought back to the Workshop of July 8, 2004.
GENERAL EMPLOYEES PENSION BOARD AMENDMENT
The Council discussed a proposed amendment to the General Employees Pension Plan to allow the
option of refunding contributions made by a vested terminated employee. This was forwarded to the
Regular Session agenda of July 8, 2004. Staff was directed to ask the Consultant about implementing a
fee that would cover the Village's cost of administering the pension for the employee who requests a
refund.
CODE AMENDMENT -ALARM RENEWALS
Discussion was held concerning amending Section ]9-211, Issuance of Alarm System Permits, adding a
clause to establish a late fee for non-renewal of alarm permits by due date. This will be placed on the
-- Regular Session agenda of July 8, 2004.
Minutes of y~'orkshop Session
Held Thursday, June 24, 2004
BUS SHELTER -PROSPERITY FARMS ROAD
Discussion was held concerning Commissioner Karen Marcus's request to locate a bus shelter on
Prosperity Farms Road. As recommended bv_ the Village Manager, the Council agreed by consensus to
postpone any action until 2006.
ECONOMIC REDEVELOPMENT
This item was postponed until a future workshop. The areas to be discussed for economic currently
have interest from developers with long-term plans.
TENNIS PROFESSIONAL -CONTRACT A~~IENDMENT
Discussion was held concerning amending the Tennis Pro cssional's contract. Without consensus to
modify the contract, staff was directed to work out the personnel problems as they relate to maintenance
of the tennis courts, and to get other proposals and prices from companies other than Fast-Dry for the
resurfacing of the courts.
MARI?~rE AND WATERWAYS BOARD
Discussion took place concerning a draft ordinance creating a ~~'aterways Board to address marine and
waterway issues within the Village. Languagewas added on Page 2 as no 4: "The Board will make
recommendations to the Village Council on recommendations or policing, etc. This item will be placed
on the Regular agenda of July 8, 2004.
A~'~`NEXATION CONSULTANT
Discussion was held concerning a recommendation of the Annexation Committee to seek proposals for
an annexation consultant for the Lost Tree, Hidden Key and Portage Landing annexations. This will be
placed on the Regular Session agenda of July 8, 2004. Discussion included a previous annexation report
done by Land Research Management, Inc.
CODE AMENDNLENT -BOARD OF AD.TC'STMENT APPEALS TO CIRCUIT COURT
Discussion was held concerning a draft ordinance amending the Code regarding appeals to Circuit court
of decisions made by the Board of Adjustment by deleting the requirement of a trial de novo. This was
forwarded to the Regular Session of July 8, 2004.
E~II'LOYERS MUTUAL INC. SEMI) -AGREEMENT
Discussion took place concerning an agreement for services with Employers Mutual, lne. Questions that
need to be addressed include: Page 1, I.OI.C. says that a hospital bill audit will be initiated for all
claims meeting established criteria. That criteria should be included. Also, it gives the Village the right
~. to have their bills looked at by a third party. Page 6, 9.02 Cobra, says that "the contract administrator
has no responsibility for these services prior to the effective date of this agreement with the Plan's
2
I\linutes of ~~'orkshop Session
Held Thursday, June 24, 2004
- sponsor." Since this contract administrator is the current administrator, it was suggested that this be
stricken. Page 8, 12.03, it says "contract administrator shall, within 30 days written notice from the
Plan's sponsor, allow the Plan's sponsor or an authorized agent to inspect or audit all records and files
except as described in Section 9.02." It is the Council's intent that, if the Village decides to hire
someone to audit the claims payments, then they should be able to do that. The standard language used
by the Village which provides for attorney fees needy ~ be inserted. Further, there is no requirement for
Errors and Omissions or any insurance requirements on the part of EMI. Mr. Baldwin will issue a letter
stating these questions. This will be placed on the Regular Session agenda of July 8, 2004.
AUDITING SERVICES
The Council discussed the option of amending the contract with Rachlin, Cohen & Holtz regarding the
notice of intent to renew, or else to go out for Request for Proposals, as recommended by staff This
item will be placed on the Regular Session agenda of Juiy 8, 2004 for the purpose of authorizing staff to
solicit Requests for Proposals.
CODE AMENDMENT -TENTS IN C-2 DISTRICT
Discussion was held concerning criteria for the use of tents in C-2 District under special circumstances
for the purpose of preparing an ordinance. This item will return to a future workshop.
ADJOURNMENT
Having reached the curfew of 1 1 p.m., the meeting adjourned.
Ka hleen F. Kelly, CMC, Village Cler