07-19-2004 VC B WS-M~~l
Y
MEMORANDUM
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Douglas E. Smith The Village of
Assistant Village Manager NORTH PALM BEACH
(~61) 841-3358. FAX (561) 848-3344 501 li.S. Highway #I
E-MAIL: dsmith@village-npb.org North Palm Beach, Florida 33408
TO: Mayor and Village Council
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FROM: Doug Smith, Assistant Village Manager
SUBJECT: Village Council Budget Workshop -Mori' ay, July 19, 2004
DATE: July 21, 2004
The Village Council met in Workshop Session on Monday, July 19, 2004 beginning at 7:20
PM to review the proposed Country Club budget for FY 2004-2005. All Council Members
were present. Country Club Advisory Board members present were: Joe O'Hagan, Lou
Piccioli, and Jim Bender. Village staff present were: Assistant Village Manager Doug Smith,
Finance Director Shaukat Khan, Golf Course Superintendent John Morsut, Head Golf Pro John
Scott, and Administrative Coordinator Marcy Verrastro. Country Ciub vendors present were:
Marcel Agnolin and Dick Cavanah.
The Council entered into budget Workshop discussions: see attachment.
The meeting adjourned at approximately 10:00 PM during discussion on the Country Club
Tennis budget. The Council will continue discussing the Country Club budget at the
Workshop Session scheduled for Tuesday, July 20, 2004.
cc: Country Club Advisory Board
Shaukat Khan, Finance Director
Marcy Verrastro, Administrative Coordinator
John Morsut, Golf Course Superintendent
John Scott, Head Golf Pro
Account r~, Dept. Name Rpry,a~~~ ~ ( -
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Staff directed to bring back financing on all capital needs
for the Country Club budget. Staff to propose number of
years for financing.
L8045-66490 Golf Course Machinery & Equipment As part of the financing numbers to be calculated for the
Maintenance Council, staff is to add the pick-up truck in the amount of
$17,000 back into the budget.
L8046 Golf Shop Under Major Changes on page 185, delete the bullet
stating "Replace carryall for driving range picker". This
has been accomplished during the current fiscal year's
budget.
L8046-11210 Golf Shop Regular Pay Remove the new pro shop position
L8046-11300 Golf Shop Part-Time Pay Increase part-time hours to 368 hours for FY 03/04.
Increase number of part-time positions from 16 to 17.
L8046 Golf Shop On page 185, First bullet under Goals beginning,
"Improve the utilization ...." the words "Village resident"
changed to read "Village residents".
L8050 Tennis On page 192, Change the first Goal statement to
read,"Increase the utilization and improve operation of
the tennis facility ..."
L8050-34640 Tennis R & M Irrigation Funding for irrigation pump for tennis added to this $500 $3,000
budget.
L8045-34650 Golf Course R & M Machinery & Funding for tennis irrigation pump moved to the tennis $7,000 $4
500
Maintenance Equpiment budget. ,
L8050-35110 Tennis Office Supplies $200 $400
L8050-35270 Tennis Custodial Supplies $850 $1,000
L8050-34620 Tennis R & M Building & Grounds Funding for replacement of tennis benches. $900 $1,400
Page 2 of 2
VILLAGE COUNCIL BUDGET WORKSHOP CHANGES (7-19-04)
Account No. De t. Name Remarks From: To:
Council discussed the golf course renovation project.
Council direction is to not budget for the renovation in the
2004-2005 budget. Staff to bring back a plan including
budget adjustments for the renovation project.
Discussion also took place regarding the renovation
project RFP process.
L4200-03900 Revenues Bank Loan $1,500,000 $0
L8045-66210 Golf Course Construction & Major $1,500,000 $0
Maintenance Renovation
L8565-49153 Debt Service Loan (1.SM) $84,000 $0
L8070-49940 Reserve Future Capital $0 $84,000
Improvements
Page 169, Organizational Chart: Change title of Country
Club Coordinator to Country Club Administrator
Page 170, Change column titled 2004 Request (Dept.) to
2005 Request (Dept.)
Discussion took place regarding employee breaks. If an
employee did not take a break, they should not have their
pay docked.
Page 176, Change personnel summary columns under
Village Manager review and CCAB review to 10 full-time
and 3 part-time.
Page 176, Change the Goal statement to read as
follows:"increase the utilization and improve operation of
the golf course for the benefit of all golfers".
L8045-33435 Golf Course Tree Removal Staff is to replace trees that are removed unless they are
Maintenance removed because they are in the way.
Staff will pull minutes from last year regarding leasing
equipment.
Page 1 of 2
MINUTES OF THE SPECIAL WORKSHOP
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD MONDAY, JULY 19, 2004
Present: Donald G. Noel, Mayor
Dr. Edward M. Eissey, Vice Mayor
Charles R. O'Meilia, President Pro Tem
David B. Norris, Councilman
Robert F. Rennebaum, Councilman
Dennis D. Redmond, Village Manager
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Noel called the meeting to order at 5:30 p.m. All members of Council were present. All
members of staff were present except Village Attorney George Baldwin. All Department Heads were
present.
The purpose of the Special Workshop was to provide the Village Council with an overview of the
financial condition of the Village and the needs of the various departments in the upcoming budget.
Priorities include underground gas tanks which must be removed, sidewalk replacement, street paving
and truck replacement in Public Services, new model vehicles in the Public Safety Department and air-
conditioning for the library. One suggestion offered as to how to lower expenses was to reduce garbage
pickup from the customary 5 days per week.
Finance Director Shaukat Khan gave an analysis of the proposed budget, which, if millage is not
increased, will have a deficit of $750,278.
The Village Council budget sessions begin on July 19, and are scheduled through July 29t1'. The
meeting adjourned at 6:32 p.m.
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~thleen F. Kelly, CMC, Village Clerl~ '