07-27-2004 VC B WS-Mo,
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DRAFT
MEMORANDUM
Douglas E. Smith
Assistant Village Manager
(561) 841-3358 . FAX (561) 848-3344
E-MAIL: dsmith@village-npb.org
The Village of
NORTH PALM BEACH
501 U.S. Highway #1
North Palm Beach, Florida 33408
TO: Mayor and Village Council
FROM: Doug Smith, Assistant Village Manager
SUBJECT: Village Council Budget Workshop -Tuesday, July 27, 2004 (Draft)
DATE: July 28, 2004
The Village Council met in Workshop Session on Tuesday, July 27, 2004 beginning at 7:00
PM to continue review of the proposed General Fund budget for FY 2004-2005. All Council
Members were present. Village staff present were: Assistant Village Manager Doug Smith,
Finance Director Shaukat Khan, Public Services Superintendent Hal Beard, and Acting
Building Official Bill Denison.
The Council entered into budget Workshop Session: see attachment.
The meeting adjourned at approximately 10:00 PM.
Cc: Shaukat Khan, Finance Director
Hal Beard, Public Services Superintendent
Bill Denison, Acting Building Official
VILLAGE COUNCIL BUDGET WORKSHOP C i
~ HANGES (7-27-04 DRAFT
)(
A6018-33491 Public Services Contractual Services Zoning map will be funded during the current years $5 00 To:
$4
200
Administration budget. ,
Country Club Staff is to discuss with the WGA the change in the
shotgun to tee times starting and to bring an RCA to the
Council if necessary.
A7321-35222 Street Maintenance Trees & Sod The $10,000 funding for this line item will cover ships
wheel landscaping and other right-of-way landscaping if
needed.
A7321-35310 Street Maintenance Asphalt, Shell, & Concrete Staff to develop a sidewalk maintenance plan. $10,000 $7,000 $15
000
of this funding will go to this program. ,
A7321-66410 Street Maintenance Automotive The construction dump truck will be a financed item.
A5540- Reserve Reserve for Gas Tanks Discussed took place concerning gas tanks at Public $0 $50
000
Services and the possibility of grant funding for a portion ,
of future work. $50,000 set aside in this years budget for
future needs.
A5522-66490 Vehicle Maintenance Machinery & Equipment Forklift funding of $17,000 will be financed.
Discussion took place concerning various items at
Anchorage Park and the Marina area. A list presented by
Councilmen Eissey at the meeting is attached to these
minutes.
A8023 Park Maintenance On page 133, remove the Goal statement titled
"Renovate Osborne Park Recreation Building" and
remove the duplicate Goal statement for "Repair tot lot
fence at Lakeside Park". General Comments: The need
to have a sign for no dogs at Lakeside Park was
discussed. This will be placed if needed. Discussion
took place concerning the possibility of providing
playground equipment in a package system for different
playgrounds.
A8023-33190 Park Maintenance Professional Services
$1,500 $0
Page 1 of 3
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A8023-35228 Nark Maintenance Sand, Clay, Shell & Topsoil Additional funding provided.
A8023-66490 Park Maintenance Machinery & Equipment The reel mower will be financed.
A8023-66210 Park Maintenance Construction & Major Removed funding for Osborne Park parking lot project
Renovation Council is still interested in the project moving forward.
A5206-33190 Community Planning Professional Services Funding for annexation consultant. Discussion took
place concerning annexation in Ellison Wilson area.
A5509-34330 General Services Gas
Village Hall
A5509-66000 General Services Computer Hardware and
Village Hall Software
A4902- Village Manager
A4902-34010 Village Manager Travel
A4902-35430 Village Manager Conference & Seminars
A4902-35440 Village Manager Training
A4902- Village Manager Lateral Entry Pay
A4902-35410 Village Manager Books, Publications &
Subscriptions
A4902-35420 Village Manager Membership & Dues
A5540-49918 Reserve Suggestion Awards
$6,000 $8,000
On page 58, add replacement server
On page 21, under certification correct the spelling on
Assistant Village Manager
Removal of one person attending PBCCMA Annual
Retreat and FCCMA Winter Institute
Removal of one person attending FCCMA Winter Institute
Removal of one person attending PBCCMA Annual
Retreat
New account established for lateral entry pay transfers by
the Village Manager.
Correcting final total to match Village Manager's review
$10,000
$150, 000
$0
$100
$7,400
$2,925
$1,650
$0
$3,350
Correcting final total to match Village Manager's review. $3,540
Account title change from Safety & Succession Awards to $0
Suggestion Awards for the Employee Suggestion
Program.
$14, 500
$0
$15, 000
$0
$6,550
$2,725
$1,550
$20,000
$1,850
$3,380
$2,000
Page 2 of 3
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A5540-49925
Reserve
Performance Raise
Council approved Option 1 for Pay for Performance
Range of 0%-5% as shown in the attachment.
$315,000 $320,000
Page 3 of 3
Boat Ramp
Electrical at marina
Benches
Boat storage
Garbage cans -paint? Dempster
South disaster - naowltain of trash
Tree with moss
Front sidewalk
Stored poles
Boat trailer parking
Trash near pod building
River Walk! ! ! !
Still need traffic hump
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OPTIONS FOR PERFORMANCE
PAY RANGES - 2004
Category
Exceptional Level II
Exceptional Level I
Successful Level II
Successful Level I
Development Required
Below Standards
Performance Score
Range.
92% - 100%
84% - 91
75% - 83%
67% - 74%
50% - 66%
Below 50%
Option 1
0% - 5% Pay
Increase Range
5.0%
4.0%
3.0%
2.0%
0.0%
0.0%
Option 2
0% - 5% Pay
Increase Range
4.0%
3.0%
2.0%
1.0%
0.0%
0.0%
Option 3
0% - 5% Pay
Increase Range
4.0%
3.5%
3.0%
2.5%
0.0%
0.0%
Preliminary Estimated Salary and Fringe Benefit Costs
For Alternate Ranges for Pay Increases
FY 03-04
Perf. Pay
Budget
GENERAL FUND
+10
Total with 10%
$315,000
Option 1 Option 2 Option 3
0% - 5% Pay 0% - 5% Pay 0% - 5% Pay
Increase Range Increase Range Increase Range
$318,465 $240,396 $276,337
$31,847 $24,040 $27,634
$350,312 $264,436 $303,971
7/27/04