07-22-2004 VC WS-MMINUTES OF THE WORKSHOP SESSION
OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, JULY 22, 2004
Present: Donald G. Noel, Mayor
Dr. Edward M. Eissey, Vice Mayor
Charles R. O'Meilia, President Pro Tem
David B. Norris, Councilman
Robert F. Rennebaum, Councilman
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Absent: Dennis D. Redmond, Village Manager
ROLL CALL
Mayor Noel called the meeting to order at 9:30 p.m. All members of Council were present. All
members of staff were present except Village Manager Dennis Redmond.
COUNCIL COMMENTS
President Pro Tem O'Meilia gave an update on the Northlake Blvd. Task Force, stating problems with
not having obtained the LAP certification (Local Agency Program). The contract signed with Taycon
Construction does not comply with federal and state requirements. The contract has been cancelled
upon the advice of our attorneys, and a settlement is being negotiated. The LAP certification has since
been applied for, and should be approved by August 1st. The project itself will have to be rebid, and the
program will be delayed several months. Another grant for beautification from Southwind Drive to Alt.
AlA has been applied for through the MPO. An application to the State has been filed through "Keep
Palm Beach County Beautiful", which is a 50% program, with a deadline of September 30t~' for Phase 2
of the Northlake Blvd. beautification.
An update on the Level of Service (LOS) issue was provided. County Fire/Rescue has convinced the
County Commission to fund a new dispatch center and new dispatch system from Ad Valorem taxes
instead of from MSTU monies. The Village will be paying for its own dispatch system as well as
paying for the County's unincorporated area's dispatch system. Additionally, the County Commission,
at its most recent meeting, approved first reading by a 7-0 vote to go to referendum. It will come up for
2"`~ reading on August I7t~'. The County will reconsider going to referendum if all the cities come
forward with a resolution similar to what North Palm Beach passed recently, with only the one
modification which North Palm Beach used in its last resolution. Four or five cities in the south end of
the County have set aside money to challenge the LOS issue legally. The same group is planning to
oppose the referendum legally. The Village could join in that effort when it happens. The resolution
will be ready in time for the next Regular session.
Minutes of Workshop Session
Held Thursday, July 22, 2004
Councilman Rennebaum stated that he had reviewed the Charter, which routes all communication from
the Council through the Manager to direct staff. Village Attorney George Baldwin recommended that a
communications policy be established regarding staff contacting Council. The Council stated that all
Department Heads should have input prior to the start of the process. Assistant Village Manager Doug
Smith was asked to get the ICMA book, in which they list all the different policies they have developed
for cities that use aCouncil-Manager form of government.
ECONOMIC REDEVELOPMENT -POSTPONED
This item was postponed indefinitely.
REPORTING PROCEDURES FOR OUTSIDE GROUPS
This item was not addressed.
HOUSE/BUSINESS OF THE MONTH AWARD
Discussion on this item was postponed until some backup can be provided.
BUDGET AMENDMENT FOR STREET RESURFACING
Discussion was held concerning using the surplus in various accounts in the General Fund Budget for
Fiscal Year 2003-3004 to fund the $200,000 needed for the street paving program in the Village. This
item was forwarded to the Regular Session of August 12, 2004. Staff was asked to provide a list to the
Council of streets and when they are scheduled for paving.
MANATEE PROTECTION FUND
Discussion took place concerning the use of funds in the Manatee Protection Program. Village Attorney
George Baldwin had previously opined that a meeting of the voting members is necessary, and the non-
voting members should be apprised of the meeting and the desire to dissolve the trust and disperse the
funds. The Public Safety Department was directed to take over the task of organizing a meeting in this
regard.
FUTURE ANNEXATION PLANS
Discussion was held concerning the Village's future annexation plans. Assistant Village Manager Doug
Smith reported that the Comprehensive Plan does not include the whole Ellison Wilson area. Whatever
is determined by the Council to be our annexation area will have to be incorporated into the Comp Plan
by amendment. This could be done in tandem with Palm Beach Gardens when they amend their Comp
Plan, since there are areas such as Pirates Cove, which has been swapped for an area on Ellison Wilson
Road. Assistant Village Manager Doug Smith suggested adding a category at the bottom of his
annexation list to include items in process to be resolved with Palm Beach Gardens, and which would
include the second part of Ellison Wilson Rd. and other properties, then adopt it as our policy statement.
2
Minutes of Workshop Session
Held Thursday, July 22, 2004
This could be sent to Palm Beach Gardens for their review. This will be brought back to a future
workshop for further discussion.
COUNCIL GOALS AND OBJECTIVES
This item was not discussed at this meeting. The Council requested that another copy of the backup be
provided.
ADJOURNMENT
With no further business to come be~'ore the Council, the meeting adjourned at 10:50 p.m.
~~
en F. Kelly, Vill