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07-13-2005 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA -- JULY 13, 2005 Present: Dr. Edward M. Eissey, Mayor David B. Norris, Vice Mayor Robert F. Rennebaum, President Pro Tem Charles R. O'Meilia, Councilman Donald G. Noel, Councilman Mark Bates, Village Manager Melissa Teal, CMC, Village Clerk unr r mar r Mayor Eissey called the meeting to order at 7:00 p.m. All members of Council were present. All members of staff were present, except the Village Attorney. RECREATION Recreation Director Mark Hodgkins discussed planned changes for the coming year, which include placing Parks Maintenance and the marina and storage facility at Anchorage Park under the Recreation Department. Mr. Hodgkins reported on marina and boat storage issues and advised that an evaluation of the marina has been undertaken. During discussion on transferring parks maintenance responsibilities to the Recreation Department, it was noted that Sections 2-85 and 2-110 of the Code of Ordinances should be amended. Mr. Hodgkins reported on pending grant applications associated with Anchorage Park. Discussion ensued on Section 5-33 of the Code of Ordinances regarding the boat launching area. Brief discussion took place on marina leases. Mr. Hodgkins discussed operating costs, repairs and maintenance, capital equipment, capital projects, and matching funds for Florida Recreation Development Assistance Program (FRDAP) grants. Discussion ensued on FRDAP grants. PUBLIC SAFE Public Safety Director Jimmy Knight reported that that the total Public Safety budget is approximately $6.8 million, of which 87.2% is personnel costs and approximately 12.75% comprises operating and capital. Chief Knight reviewed one position change. Discussion ensued on training and funding of crossing guards. Chief Knight reported on personnel costs, operating costs, and capital equipment. Discussion took place concerning the North Substation. A recommendation to include EMS in Section 2-75 of the Code of Ordinances was discussed. Chief Knight reviewed personnel costs in Fire Rescue. Discussion ensued on workers' compensation. Mr. Bates gave a short report on SERMA. Chief Knight reviewed the capital plan for Fire Rescue. Brief discussion took place regarding the 800 megahertz radio system. During discussion of building maintenance, Mr. Bates noted that operating costs for the Public Safety building are contained in the police budget, however repair and maintenance costs for all Village buildings (except Country Club) have been consolidated in the Facility Maintenance Division budget. A short dialogue ensued on signage. JULY 13, 2005 BUDGET WORKSHOP SESSION GENERAL FUND REVENUES Mr. Bates briefly reviewed revenue categories, including ad valorem taxes, utility taxes, building permits, and occupational licenses. Discussion was held concerning the millage rate. Brief discussion was held concerning millage rates for Palm Beach County and Palm Beach Gardens with regard to annexation issues. Discussion took place concerning the unappropriated fund balance. Mr. Bates reported on the projected budget surplus for the fiscal year ending 9/30/05. Mr. Bates discussed use of surplus funds. Mr. Bates briefly reviewed Council contingency, Village Manager contingency, and the proposed addition to the designated fund balance. Discussion ensued on Council contingency. Mr. Bates reported on the budget for Planning and Community Development. Mr. Bates reviewed items including capital, benefits, and the cost for group health transition in the Debt & Other budget. Regarding the Debt & Other budget, Mr. Bates explained that non-departmental costs include postage, unallocated general insurance such as property and general liability, utilities, printing, and copier costs. Further discussion took place concerning budgeting funds for matching grants, such as the FRDAP grant. Discussion was held regarding pay for performance increases tied to the anniversary date of hire. Brief discussion took place on cell phones, compensatory time, credit cards, and the capital improvements committee. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:00 p.m. -, ~-f - ,r -f - -Tj l Melissa Teal, CMC Village Clerk 2