02-23-2006 VC WS-MMINUTES OF THE WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
- FEBRUARY 23, 2006
Present: Dr. Edward M. Eissey, Mayor
David B. Norris, Vice Mayor
Robert F. Rennebaum, President Pro Tem
Charles R. O'Meilia, Councilman
Donald G. Noel, Councilman
Mark Bates, Village Manager
Melissa Teal, CMC, Village Clerk
George W. Baldwin, Village Attorney
ROLL CALL
Mayor Eissey called the meeting to order at 10:00 p.m. All members of Council were present.
All members of staffwere present.
GOLF COURSE RENOVATION PROJECT PLANNING
Mr. Bates discussed an amendment to the capital project budget which will be done by ordinance
after bids are received and the loan financing is determined. Mr. Bates discussed repaving of the
Country Club parking lot in coordination with the golf course renovation project. Discussion
ensued on reconfiguring the parking lot layout with regard to the bag drop-off area.
Mr. Bates reviewed necessary pool maintenance, including the need to re-coat the pool deck
area, and a recommendation from staff that the pool coping be replaced with a flat coping.
Additionally, Mr. Bates recommended improving the landscaping, fencing, and bathrooms.
Mr. Bates advised that staff feels the $200,000 bank loan that was planned for renovation of the
Osborne Park building would be better utilized for the pool. Discussion ensued on a previous
problem with settling at the south end of the pool. Mr. Bates reported on repairs made to correct
this problem. Discussion took place regarding grants. Mr. Bates recommended applying next
year for a Florida Recreation Development Assistance Program (FRDAP) grant for Osborne Park.
Mr. Bates reported that Commissioner Marcus has agreed to commit some of next year's
discretionary funds to the pool. Discussion took place concerning funding both the Osborne
Park building renovation and pool renovation. Mr. Bates reported that last year's budget surplus
is estimated to be above two million dollars, so that it may be possible to renovate both the
Osborne Park building and the pool deck without taking out a loan. Mr. Bates advised a portion
of the surplus needs to be appropriated to match the FRDAP grants for Anchorage Park.
Discussion took place on funding of current expenses for the golf course renovation project.
Mr. Bates reported that the engineer is being paid from a capital account set up for the project,
and if the Council does not approve the renovation project, the costs will be transferred to the
Country Club operating account. Mr. Bates estimated engineering costs to date at $6,000 to
-- $8,000 for surveying and work associated with the SFWMD permit for the lakes.
MINUTES OF WORKSHOP SESSION HELD FEBRUARY 23, 2006
INTERNAL AUDIT
_ It was noted that $20,000 has been budgeted for an internal audit. Discussion took place
concerning a subject for internal audit. Discussion ensued on an audit of property tax revenue to
determine if there are improperly classified or omitted properties, or formerly vacant land that
now has a building on it, but is still listed as unimproved. Other potential subjects for an internal
audit included recreation revenue, and permit or other public service revenue. Mr. Bates
discussed two alternatives, an internal audit or management advisory services. Consensus of
Council was for an internal audit, with the use of management advisory services, if needed, after
any problems were identified. Further discussion of a subject for an internal audit will be held at
the next Workshop Session. Brief discussion ensued on having the Audit Committee review the
actions taken by staff after the last internal audit. It was suggested that the Village Manager
investigate and provide a report to the Council in conjunction with further discussion of this issue.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 11:00 p.m.
Melissa Teal, CMC ~
Village Clerk
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