08-16-2006 VC B WS-MMINUTES OF THE BUDGET WORKSHOP SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
AUGUST 16, 2006
Present:
David B. Norris, Mayor
Dr. Edward M. Eissey, Vice Mayor
William Manuel, President Pro Tem
Charles R. O'Meilia, Councilman
Judy M. Pierman, Councilman
Mark Bates, Village Manager
Melissa Teal, Village Clerk
RCIT T (''AT T
Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present, except the Village Attorney.
CONSENSUS ITEMS
Discussion was held on the proposed General Fund Budget for fiscal year 2006-2007, and specific
agreement was reached on the following items:
• Addition of Planner position
• Document exchange of General Fund and Country Club personnel during renovation
• Page 63, delete dates and phrase "increase staff with 2 new positions" under Performance Measures
• Revise organizational chart on page 64 to clarify supervision of Code Compliance Officer
• Revise organizational chart on page 17 to add Councilman Pierman
• Move Capital Plan under Clerk to Council
• Computer hardware and software for Council Chambers
• Approve part-time intern position for Finance Department
• Equipment for cable TV broadcasting
COMMUNITY DEVELOPMENT
Building Official Charles Cangianelli reviewed the proposed budget and organizational chart, and noted
the proposed separation of the Public Services Department into Public Works and Community
Development. Mr. Cangianelli advised that Community Development is comprised of building and
occupational licenses, code compliance, and planning.
Discussion took place concerning personnel changes, which include the creation of a Director of
Community Development position and a Planner position. Mr. Cangianelli reported that the Planner will
update the current Code, assure compliance with development regulations, provide support to the
Planning Commission, and assist with annexation efforts. Mr. Bates expressed the intent to promote
Mr. Cangianelli to the Director position. Mr. Bates noted the elimination of a full-time inspector position.
Discussion took place on the position of Code Compliance Officer, as well as scheduling a code officer to
work on weekends. Mr. Cangianelli advised that the Deputy Building Official primarily performs plan
review, but also performs building inspections when needed. Discussion took place concerning
inspections for the Domani project. Mr. Bates advised that Kolter Properties will hire and pay a qualified
inspector for the Domani project, who will conduct inspections that will be subject to review by
Mr. Cangianelli. After lengthy discussion of the pros and cons of having two inspectors or one inspector
and one planner, Council consensus was to approve the Planner position, and to monitor the need for a
second inspector.
MINUTES OF BUDGET WORKSHOP SESSION HELD AUGUST 16, 2006
Discussion was held concerning accounting for personnel expenses during the Country Club renovation
project, with regard to the use of Country Club employees working for the Recreation and Public Services
departments and Public Services employees working at the Country Club. Mr. Bates advised that each
offsets the other, and it is not incorrect. Council consensus was that Mr. Bates issue a memo, notation, or
other documentation concerning the General Fund Budget and Country Club Budget and the use of
personnel during the golf course reconstruction project.
Brief discussion took place concerning Performance Measures on page 63. Since there is no past data for
this department, dates will be deleted, as well as the phrase "increase staffwith 2 new positions."
Discussion was held concerning an increase in building permit fees. Mr. Bates reported that this requires
that the Village do a cost justification analysis. Mr. Bates will follow-up on this item.
Discussion ensued on the organizational chart on page 64. It was clarified that code compliance officers
do not report to the Deputy Building Official, so the chart will be revised. Discussion ensued on
increased benefits costs for Code Enforcement. It was noted that these were formerly part-time positions.
Mr. Bates reviewed the capital plan for Community Development
VILLAGE COUNCIL
Council consensus was to add Councilman Pierman's name as interim councilman to the organizational
chart on page 17.
.,,r Discussion took place regarding the purchase of computer hardware and software to install computers in
the Council Chambers. Mr. Bates advised that computers on the dais would allow Council to access
agenda backup for current and previous meetings electronically and to view presentations up-close.
Additionally, computers would be available for board meetings and daytime training. Council consensus
was to approve the purchase of computer hardware and software for the Council Chambers.
Discussion was held concerning an increase in Council compensation. It was noted that this would not be
effective until the March election. It was requested that the Village Attorney review the Charter
concerning this matter with regard to whether an increase would be effective for all councilmen or only
those elected in March 2007. Council consensus was to approve the proposed increase.
VILLAGE MANAGER
Mr. Bates discussed his recommendation for one college intern in the Manager's office and one in the
Finance department. Council consensus was to approve one part-time intern position for Finance.
Mr. Bates reviewed the capital plan, which includes a digital movie camera and computer to allow
broadcasting of public information such as recreation classes, employment opportunities, and emergency
information over a Village cable television public access channel.
HUMAN RESOURCES
Human Resources Manager Mary Kay McGann reviewed the proposed budget and organizational chart
for the Human Resources Department. Ms. McGann distributed a chart comparing HR staff salaries in
other municipalities with North Palm Beach. Discussion ensued on personnel title and pay grade changes.
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MINUTES OF BUDGET WORKSHOP SESSION HELD AUGUST 16, 2006
It was requested that a schedule be provided showing the salary increases in all departments due to
position changes.
Ms. McGann reviewed the proposed capital plan.
Discussion took place on updating the Personnel Rules and Regulations, which is in process.
Discussion was held on operating costs, which includes $15,000 for professional services such as
updating the salary survey, and $12,000 for employee relations for a holiday party.
Brief discussion ensued on the employee suggestion program.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 10:00 p.m.
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Melissa Teal, CMC, Village Cler
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