07-12-2007 VC REG-MMINUTES OF THE REGULAR SESSION
VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA
• JULY 12, 2007
Present: Dr. Edward M. Eissey, Mayor
William Manuel, Vice Mayor
David B. Norris, President Pro Tem
Daryl Aubrey, Councilman
T.R. Hernacki, P.E., Councilman
Jimmy Knight, Village Manager
Leonard Rubin, Village Attorney
Melissa Teal, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 7:30 p.m. All members of Council were present. All
members of staff were present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Aubrey gave the invocation and Vice Mayor Manuel led the public in the Pledge of
Allegiance to the Flag.
• AWARDS AND RECOGNITION
Public Safety Director Steve Canfield recognized Officer Brendel and Officer Williams for their
work with the North Palm Beach Police Explorers. Mayor Eissey presented trophies to Police
Explorers D.J. Fetterman, Kasi Fetterman, and Crosby Mays, which the Explorers won at the Florida
Association of Police Explorers statewide competition.
APPROVAL OF MINUTES
The minutes ofthe Special Session held 6/28/07 and the minutes ofthe Regular Session held 6/28/07
were approved as written.
BILL 1236 -CODE AMENDMENT -BOARDS AND COMMITTEES -ENACTED AS
ORDINANCE 2007-13
Vice Mayor Manuel moved that Bill 1236 entitled
AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, REPEALING SECTION 2-1, "COMMITTEE AND BOARDS," OF ARTICLE
I, "IN GENERAL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF
ORDINANCES AND ADOPTING A NEW SECTION 2-1, "BOARDS AND COMMITTEES," TO
PROVIDE COMPREHENSIVE RULES OF GENERAL APPLICATION FOR ALL VILLAGE
• BOARDS AND COMMITTEES; PROVIDING FOR CODIFICATION; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE
be placed on second reading and read by title alone. Councilman Aubrey seconded the motion.
Minutes of Village Council Regular Session held July 12, 2007 Page 2 of 4
Mayor Eissey opened the public hearing. There being no comments from the public, Mayor Eissey
closed the public hearing. During discussion, it was requested that a copy of the ordinance be sent to
• the members of Village Advisory Boazds and Committees. Thereafter, with all present voting aye,
Bill 1236 was enacted as Ordinance 2007-13.
CONSENT AGENDA
Vice Mayor Manuel moved to approve the consent agenda. Councilman Aubrey seconded the
motion, which passed unanimously. The following item was approved:
Receive Minutes of the Library Advisory Boazd meeting held June 26, 2007
Recommendation: The Library Advisory Board recommends that the Village of North
Pahn Beach Library join the Library Cooperative of the Palm Beaches.
RESOLUTION 2007-71 ADOPTED - BUDGET AMENDMENT AND CONTRACT
AWARD - OSBORNE PARK BUILDING RENOVATION
President Pro Tem Norris moved to remove from the table a proposed resolution accepting the bid of
Tordale Contracting, LLC for Osborne Pazk Building renovation. Councilman Hernacki seconded
the motion, which passed unanimously.
Vice Mayor Manuel moved that Resolution 2007-71 entitled
• A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA ACCEPTING THE BID SUBMITTED BY TORDALE CONTRACTING, LLC FOR
RENOVATION OF THE PARKS AND RECREATION BUILDING AT OSBORNE PARK AND
AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT
RELATING TO SUCH SERVICES; AUTHORIZING AND DIRECTING THE MAYOR AND
VILLAGE CLERK TO AMEND THE 2006-07 BUDGET TO TRANSFER $53,969.00 FROM THE
COUNCIL CONTINGENCY ACCOUNT TO THE BUILDINGS-OSBORNE PARK ACCOUNT
TO PROVIDE ADDITIONAL FUNDING FOR SUCH IMPROVEMENTS; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. President Pro Tem Norris seconded the motion.
Village Manager Jimmy Knight reported that recommended construction changes, including the roof
design, were discussed with the lowest qualified bidder, Tordale Contracting, resulting in a final cost
of $343,968.48 for the building renovation. Mr. Knight noted that the additional $53,969 needed to
fund the project will be taken from Council wntingency.
During discussion, it was clazified that the project includes the storage facility, modifications to the
roof, and external entry to the bathrooms. Discussion ensued on the cost and size of the storage
facility. Community Development Director Charles Cangianelli estimated the cost at $40,000 for 900
square feet of storage.
• Thereafter, the motion to adopt Resolution 2007-71 passed unanimously.
Minutes of Village Council Regular Session held July 12, 2007
Page 3 of 4
RESOLUTION 2007-72 ADOPTED -EMERGENCY DEBRIS REMOVAL CONTRACT
• Vice Mayor Manuel moved that Resolution 2007-72 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING AN AGREEMENT WITH PHILLIPS AND JORDAN, INC. FOR
HURRICANE/DISASTER DEBRIS REMOVAL WITHIN THE VILLAGE BY PIGGY BACKING
AN EXISTING AGREEMENT BETWEEN PHILLIPS AND JORDAN, INC. AND THE SOLID
WASTE AUTHORITY OF PALM BEACH COUNTY; AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE VILLAGE; AND
PROVIDING FOR AN EFFECTIVE DATE
be adopted. Councilman Hernacki seconded the motion, which passed unanimously.
RESOLUTION 2007-73 ADOPTED -PURCHASING POLICIES AMENDMENT
Vice Mayor Manuel moved that Resolution 2007-73 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, REVISING THE VILLAGE'S PURCHASING PROCEDURES AS SET FORTH IN
THE VILLAGE OF NORTH PALM BEACH ACCOUNTING POLICIES AND PROCEDURES
MANUAL FOR INTERNAL CONTROLS; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE
• be adopted. Councilman Aubrey seconded the motion.
Village Manager Jimmy Knight reported that the policy includes one purchasing cazd, which will be
maintained by the Finance Department for occasional time-sensitive procurements, reservations, or
Internet supply vendors. Mr. Knight clazified that the purchasing card is subject to the same dollar
amount thresholds as any other purchase.
Brief discussion ensued on quotes and bids. Discussion took place concerning subsections b.l, c, and d,
in Section 2, Final Completion & Final Payment, of the Contract Payment Process. By consensus,
the phrase "for which the Village's property might be responsible or encumbered" in subsection b.l
was deleted, and subsections c and d were deleted.
Thereafter, the motion to adopt Resolution 2007-73 passed unanimously.
RESOLUTION 2007-74 ADOPTED -SECOND AMENDMENT TO FINANCIAL ASSISTANCE
AGREEMENT
President Pro Tern Norris moved that Resolution 2007-74 entitled
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, APPROVING A SECOND AMENDMENT TO THE FINANCIAL ASSISTANCE
AGREEMENT WITH PALM BEACH COUNTY RELATING TO THE BEAUTIFICATION OF
• PROSPERITY FARMS ROAD; AND PROVIDING FOR AN EFFECTIVE DATE
be adopted. Vice Mayor Manuel seconded the motion.
Minutes of Village Council Regular Session held July 12, 2007 Page 4 of 4
Village Manager Jimmy Knight noted a scrivener's error in pazagraph 1 on page 2 of the agreement,
wherein the reimbursement amount was listed incorrectly. Mr. Knight advised that Palm Beach
• County will deliver a new page 2, listing the correct reimbursement amount of $1,222,500.
Discussion ensued on the amount of reimbursement already received and the amount to be
reimbursed by the County.
It was requested that residents be informed that work will resume next week.
Thereafter, the motion to adopt Resolution 2007-74 passed unanimously.
COUNCIL MATTERS
Councilman Hernacki recognized Jorge Santos and his staff for their extra efforts on behalf of the
residents during the Buttonwood Road Drainage Project.
Vice Mayor Manuel thanked the volunteers for their work on behalf of the Village's adopted military
unit, and complimented them for creating a terrific DVD of the Village's Support Our Troops effort.
VILLAGE MANAGER MATTERS
Mr. Knight noted that South Florida Water Management District has relaxed watering restrictions.
Discussion ensued on possibly shifting the specified 4:00 a.m to 8:00 a.m. watering time to 2:00 a.m.
to 6:00 a.m, in order to avoid wet sidewalks in the morning when children will be returning to
• school. Mr. Knight will look into this.
Mr. Knight reported that the Village has received an additional grant of $200,000 from the Florida
Recreation Development Assistance Program (FRDAP) for the Country Club pool. Parks and
Recreation Director Mazk Hodgkins presented a check to the Council, and noted the funds will be
used for resurfacing the pool and necessary work to the diving towers. Mr. Knight advised that the
Village has received $450,000 to date for the pool.
Mr. Knight noted that the proposed 2007-2008 Budget is posted on the website.
Mr. Knight requested direction from Council regarding attendance of Village Boazds at upcoming
Workshop Sessions. Discussion ensued on having one Board per month attend a Council Workshop
Session so that the Boazd may receive guidance from the Council. This issue will be placed on the
next Workshop agenda to determine what direction the Council will provide and how workshops with
the Boazds will be conducted.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:27 p.m.
• Melissa Teal, CMC, Village Cler