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06-12-2003 VC REG-MMINUTES OF THE REGULAR SESSION • OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA HELD THURSDAY, JUNE 12, 2003 Present: David B. Norris, Mayor Charles R. O'Meilia, Vice Mayor Joseph A. Tringali, President Pro Tem Dr. Edward M. Eissey, Councilman Don Noel, Councilman Doug Smith, Acting Village Manager George W. Baldwin, Village Attorney Kathleen E Kelly, CMC, Village Clerk ROLL CALL Mayor Norris called the meeting to order at 7:30 p.m. All members of Council were present. All members of staff were present. INVOCATION AND PLEDGE OF ALLEGIANCE Councilman Eissey gave the invocation, and Councilman Noel led the public in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES The following Minutes were approved as written: Minutes of Regular Session held 5/22/03 CONSENT AGENDA APPROVED The Council directed that the Police & Fire Pension Board be notified regarding the lateness of Minutes being sent to the Council. The Council directs that the Minutes be sent in draft form, if necessary, so that the Council is informed of pension business on a more timely basis. Councilman Noel moved to approve the Consent agenda. Vice Mayor O'Meilia seconded the motion, and all present voted aye. The following items were approved: Received for file the Minutes of the Police & Fire Pension Board meeting held 11/12/02 Received for file the Minutes of the Police & Fire Pension Board meeting held 1/7/03 • Received for file the Minutes of the Police & Fire Pension Board Meeting held 2/27/03 Minutes of Regular Session Held Thursday, June 12, 2003 • Received for file the Minutes of the Police & Fire Pension Board meeting held 3/5/03 Received for file the Minutes of the Code Enforcement Board meeting held 5/5/03 Received for file the Minutes of the Country Club Advisory Board meeting held 5/5/03 REPORTS OF SPECIAL COMMITTEES AND RECOMMENDATIONS OF ADVISORY BOARDS A report was given regarding the Central Dispatch System for fire that Palm Beach County is moving forward with quickly, and it will have an impact on the Village. Although the Village may be given the right to "opt out", it will be funded with an ad valorem tax county-wide, so that even if the Village does not join the central dispatch, it will be end up being double-taxed, once for the Village dispatch system and once for the central system. Additionally, the County is planning a referendum regarding the Level of Service, which would have a large financial impact on the Village. The Legislature has passed a cell tower bill which will allow telecommunications companies to co-locate anything they want to on the towers regardless of city ordinances as long as the height isn't raised. Village Attorney George Baldwin was asked to check this out against our ordinance and see what kind of effect that will have on the Village. A new bill has been passed regarding "per diem" which allows the Village to make its own travel policy. It was suggested also that another addition be incorporated into the Village's travel policy which requires employees to sign an anti-fraud statement when filing a request for per diem or travel expense. Mr. Baldwin was asked to look into this as well. Changes are still being made to the draft contract for the north substation. Vice Mayor O'Meilia stated that the aforementioned central dispatch system and changes to the Level of Service would greatly impact the north substation project, and reported that questions are arising as to whether the County can legally do what they want to do. Mr. Baldwin was asked to look for information regarding this matter which is forthcoming from the Palm Beach County League of Cities. Vice Mayor O'Meilia moved to accept the recommendations of the Consultants Screening Committee to shortlist and rank 5 proposals for executive recruitment services as stated in the Committee Minutes dated June 3, 2003; and the recommendation of the Prosperity Farms Road Ad Hoc Committee to proceed with the Beautification and Safety Improvements portion of the estimate for the Prosperity Farms Road project, both of which are on the workshop for discussion. Councilman Eissey seconded the motion, and all present voted aye. VILLAGE MANAGER'S REPORT • 2 Minutes of Regular Session Held Thursday, June 12, 2003 • Acting Village Manager Doug Smith announced that The Town of Lake Park was having a dedication of their renovated building and new Council Chambers on Saturday, June 14`". The Clerk was directed to send a congratulatory plant from the Village Council. Mr. Smith asked the Village to make a choice of color and pattern for crosswalks to be located within the Village on U. S. 1. Councilman Eissey moved to approve the choices selected by the Planning Commission and shown as 1, 2, and 3 on the memo attachment dated 6/11/03 from Doug Smith. Vice Mayor O'Meilia seconded the motion, and all present voted aye. Stall' was directed to raise the flag at all Village facilities on Saturday, June 14, which is Flag Day. In a brief discussion of the dredging project, staff was directed to come back to the Council regarding a disposal site prior to issuing a Notice to Proceed. BILL 1105 - BUDGET APPROPRIATION - COMPUTER FOR COUNTRY CLUB ADMINISTRATION OFFICE -PLACED ON FIRST READING President Pro Tem Tringali moved that Bill 1105 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA AMENDING THE NORTH PALM BEACH COUNTRY CLUB FUND BUDGET FOR FISCAL YEAR 2002-2003 TO APPROPRIATE FUNDS IN THE AMOUNT OF $1,625 FOR PURCHASE OF COMPUTER FOR COUNTRY CLUB ADMINISTRATIVE OFFICE Be placed on first reading and read by title alone. Councilman Eissey seconded the motion. The motion passed 3-2, with President Pro Tem Tringali, Councilman Eissey and Councilman Noel voting aye, and Vice Mayor O'Meilia and Mayor Norris voting nay. BILL 1106 -BUDGET APPROPRIATION FOR TEMPORARY STAFFING -PLACED ON FIRST READING Councilman Eissey moved that Bill 1106 entitled: AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2002-2003 TO APPROPRIATE FUNDS IN THE AMOUNT OF $14,000 FOR TEMPORARY STAFFING ASSISTANCE FOR THE VILLAGE MANAGER'S OFFICE Be placed on first reading and read by title alone. Councilman Noel seconded the motion. After discussion, Councilman Noel moved to amend by reducing the appropriation to $6,000. • President Pro Tem Tringali seconded the motion, and all present voted aye. 3 Minutes of Regular Session Held Thursday, June 12, 2003 • Thereafter, the original motion, as amended, passed 3-2, with Councilman Eissey, Councilman Noel and President Pro Tem Tringali voting aye, and Vice Mayor O'Meilia and Mayor Norris voting nay. BILL 1107 -BUDGET AMENDMENT FOR ADDITIONAL GROUP HEALTH FUNDING - PLACED ON FIRST READING Vice Mayor O'Meilia moved that Bill 1107 entitled: AN ORDINANCE OF THE VII,LAGE OF NORTH PALM BEACH, FLORIDA, AMENDING THE NORTH PALM BEACH GENERAL FUND BUDGET FOR THE FISCAL YEAR 2002- 2003 TO APPROPRIATE FUNDS IN THE AMOUNT OF $250,000 FOR GROUP HEALTH. Be placed on first reading and read by title alone. Councilman Eissey seconded the motion. During discussion, staff was directed to answer questions by the next meeting regarding the expected amount of reimbursement, why the full amount is being taken from the General Fund and nothing is being taken from the Country Club budget, and what is the cause of the rising claims. Thereafter, the motion passed 5-0. RESOLUTION FOR RELEASE AND SETTLEMENT AGREEMENT WITH AT&T - REJECTED Councilman Noel moved that a resolution entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO ENTER INTO A RELEASE AND SETTLEMENT AGREEMENT WITH AT&T CORP. ATTACHED AS EXHIBIT "A", WHICH AGREEMENT RESOLVES A DISPUTE BETWEEN THE PARTIES OF UNAUTHORIZED TELECOMMUNICATION CHARGES BILLED TO THE VILLAGE; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. President Pro Tem Tringali seconded the motion. During discussion, the Council voiced its disapproval of having to pay for calls which were not made from the Village phone system and were not made by Village personnel. After directing staff to advertise a Request for Proposals of long-distance service, Councilman Noel withdrew his motion and President Pro Tem Tringali withdrew his second. Thereafter, Councilman Eissey moved to reject the proposed resolution. President Pro Tem • Tringali seconded the motion, and all present voted aye. 4 Minutes of Regular Session Held Thursday, June 12, 2003 • RESOLUTION 31-2003 ADOPTED - AUTHORIZING CONTRACT FOR JULY 4TH FIREWORKS President Pro Tem Tringali moved that Resolution 31-2003 entitled: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE CLERK TO ENTER INTO A FIREWORKS SALES AGREEMENT WITH PYRO ENGINEERING, INC., D/B/A PYROARTS BY BAY FIREWORKS ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE PURPOSE OF SECURING A FIREWORKS DISPLAY FOR THE VILLAGE'S JULY 4 CELEBRATION; AND, PROVIDING FOR AN EFFECTIVE DATE Be adopted. Councilman Eissey seconded the motion. During discussion, Vice Mayor O'Meilia moved to amend the motion by approving the contract pending a credit check and a performance check of the new fireworks company before releasing the contract. If references are unsatisfactory, award should be made to the second-lowest bidder at the next Council meeting. President Pro Tem Tringali seconded the motion, and all present voted aye. Thereafter, the original motion passed 5-0. LETTER OF ENGAGEMENT - GRAU & COMPANY Vice Mayor O'Meilia moved to approve a Letter of Engagement for initial phase of the internal auditing of the Village's payroll at an approximate cost of $5,000. Councilman Noel seconded the motion, and all present voted aye. NETWORK SWITCH FOR COMPUTER SYSTEM APPROVED FOR PUBLIC SAFETY DEPT. Councilman Noel moved to approve the purchase of a network switch in the amount of $1,168 by the Public Safety Department to implement the network of the new computer system. Councilman Eissey seconded the motion, and all present voted aye. RACHLIN. COHEN & HOLTZ -ADDITIONAL SERVICES Councilman Noel moved to table until the next Regular Session the payment of $8,448.75 to Rachlin, Cohen & Holtz for additional services performed in implementing GASB 34 financial reporting requirement due to the absence of the Finance Director. Councilman Eissey seconded the motion. The motion to table passed 4-1, with Councilman Noel, Councilman Eissey, • President Pro Tem Tringali and Mayor Norris voting aye, and Vice Mayor O'Meilia voting nay. 5 Minutes of Regular Session Held Thursday, June 12, 2003 • ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 9:20 p.m. F. Kelly, Village Clerk •