08-14-2003 VC REG-MMINUTES OF THE REGULAR SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, AUGUST 14, 2003
Present: Charles R. O'Meilia, Vice Mayor
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
Absent: David B. Norris, Mayor
Joseph A. Tringali, President Pro Tem
ROLL CALL
Vice Mayor O'Meilia called the meeting to order at 7:30 p.m. All members of Council were present
except Mayor Norris and President Pro Tem Tringali, who were out of town. All members of staff were
present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Councilman Eissey gave the invocation, and Vice Mayor O'Meilia led the public in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
The following Minutes were approved as written:
Minutes of Regular Session held 7/24/03
STATEMENTS FROM THE PUBLIC
Robert Brandner, 130 Yacht Club Drive, asked the Council for backup for cell phone calls made
to Minneapolis by Chief Johnson. Mr. Brandner had submitted a list of these calls on July 23,
2003. Chief Johnson read his memo of response, which stated that any calls over the allowable
amount was paid by him to the Village. The Council directed that backup be furnished for all
calls within the allowable minutes that are paid for by the Village.
Additionally, it was agreed that the cell phone policy will be brought to the workshop agenda for
the first September meeting.
The matter of the internal audit was briefly addressed. A report is to be provided for the $600
• invoice which has been paid to date.
Minutes of Regular Session
Held Thursday, August 14, 2003
• CONSENT AGENDA APPROVED
Councilman Noel moved to approve the Consent Agenda. Councilman Eissey seconded the
motion, and all present voted aye. The following items were approved:
Minutes of the Planning Commission meeting held 7/1/03
Minutes of the Country Club Advisory Board meeting held 7/7/03
Minutes of the Code Enforcement Board meeting held 7/7/03
Recommendation of the Planning Commission (Minutes of 7/1/03) "to recommend to
Village Council as submitted with the following condition of 10' maximum piers along
waterfront properties on Teal Way".
REPORTS OF SPECIAL COMMITTEES
Village Manager Doug Smith was asked the status of the Osborne Park project. Currently, a
Purchase Order is being issued for the design, but there is nothing budgeted in 2003-04 for the
actual construction. It was stated that although no money is budgeted right now, that doesn't
necessarily mean it won't be in the future.
The Northlake Blvd. Task Force is going out to bid for the landscaping project, which is being
funded with a grant obtained through the Metropolitan Planning Organization (MPO).
VILLAGE MANAGER'S REPORT
Acting Village Manager Doug Smith reported that the Agreement for the Prosperity Farms Road
Beautification Project is in the process of being amended at the county level and will be brought
back to the Council in the near future.
Mr. Smith advised the Council that an Equity Study Commission must be established for the
purpose of increasing the occupational licenses. The Council stated they would submit
recommendations to staff regarding this committee no later than Monday, August 18a'. The
consensus of Council was to have a minimum of three commission members, but preferably five
or seven members, if possible, to serve on the Commission. A resolution establishing the
committee and appointing the members will be brought to the Regular Session of 8/28/03.
Mr. Smith asked Council for guidance in awarding certification adjustments and where in the
adjustment process it should be added. Mr. Smith will bring back additional information
regarding this issue at the next Regular meeting.
• The Council, by consensus, authorized Mr. Smith to pay travel expenses for Village Manager
applicants who are selected for interviews. The expenses will be paid from the Council's current
budget.
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Minutes of Regular Session
Held Thursday, August 14, 2003
• RESOLUTION 37-2003 ADOPTED -AGREEMENT WITH RACHLIN. COHEN & HOLTZ
Councilman Noel moved that Resolution 37-2003 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO ENTER
INTO AN AGREEMENT WITH RACHLIN, COHEN & HOLTZ, LLP, CERTIFIED PUBLIC
ACCOUNTANTS, ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE
PURPOSE OF SECURING AN ANNUAL AUDIT OF THE GENERAL PURPOSE
FINANCIAL STATEMENTS OF THE VILLAGE FOR THE FISCAL YEAR ENDING
SEPTEMBER 30, 2003; AND, PROVIDING FOR AN EFFECTIVE DATE
Be adopted. Councilman Eissey seconded the motion, and all present voted aye.
RESOLUTION 38-2003 ADOPTED -CONTRACT FOR SALE AND PURCHASE WITH
PASSIONIST MONASTERY
Councilman Eissey moved that Resolution 38-2003 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND VILLAGE CLERK TO ENTER
INTO A CONTRACT FOR SALE AND PURCHASE WITH PASSIONIST MONASTERY OF
OUR LADY OF FLORIDA, INC., ATTACHED AS EXHIBIT "A", WHICH CONTRACT IS
FOR THE PURPOSE OF THE VILLAGE PURCHASING 1.18 ACRES OF LAND ON U. S.
HIGHWAY NO. ONE WITHIN THE VILLAGE FOR USAGE AS A PUBLIC SAFETY
SUBSTATION; AND, PROVIDING FOR AN EFFECTIVE DATE
Be adopted. Councilman Noel seconded the motion, and all present voted aye
Finance Director Shaukat Khan was directed to prepare a check in the amount of $50,000 on
August 15, 2003 to deposit into an escrow account, and to start the process with the League of
Cities for a loan application in the amount of $600,000 for a term of 20 years. Mr. Khan was
further directed to get additional proposals as well.
Councilman Noel moved that staff be authorized to do the survey, examine title, and perform any
other tasks that stall' thinks need be accomplished including percolation test and/or Phase I
Environmental Report. Councilman Eissey seconded the motion, and all present voted aye.
RESOLUTION 39-2003 ADOPTED -PUBLIC HEARINGS FOR LAWSUIT SETTLEMENTS
Councilman Eissey moved that Resolution 39-2003 entitled:
• A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, SETTING FORTH A POLICY THAT IN ANY LAWSUIT WHEREIN
THE VILLAGE OF NORTH PALM BEACH IS A DEFENDANT, NEITHER THE VII.,LAGE
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Minutes of Regular Session
Held Thursday, August 14, 2003
• NOR THE INSURANCE ADMINISTRATOR UNDER THE VILLAGE'S SELF-INSURANCE
PROGRAM SHALL ENTER INTO A SETTLEMENT INVOLVING AN EXPENDITURE IN
EXCESS OF FIVE THOUSAND ($5,000.00) DOLLARS UNLESS THE TERMS OF THE
SETTLEMENT HAVE BEEN THE SUBJECT OF A PUBLIC HEARING; PROVIDING AN
EXCEPTION WHEN AN EMERGENCY EXISTS; AND, PROVIDING FOR AN EFFECTIVE
DATE
Be adopted. Councilman Noel seconded the motion, and all present voted aye.
RESOLUTION 40-2003 ADOPTED -ACCEPTING BID FOR DREDGING PHASE 2
Councilman Eissey moved that Resolution 40-2003 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA,
ACCEPTING THE BID OF SUBAQUEOUS SERVICES INC., FORT LAUDERDALE,
FLORIDA, IN THE AMOUNT OF $183,000 FOR PHASE 2 CANAL DREDGING; FUNDS TO
BE EXPENDED FROM K5200-49930 (CANAL DREDGING PROJECT)
Be adopted. Councilman Noel seconded the motion, and all present voted aye.
Public Services Director Kristine Frazell was directed to notify in writing the homeowners in the
affected areas of the project.
RESOLUTION 41-2003 ADOPTED -AGREEMENT WITH SUBAOUEOUS SERVICES
Councilman Noel moved that Resolution 41-2003 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM
BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND VILLAGE
CLERK TO ENTER INTO A STANDARD FORM OF AGREEMENT BETWEEN OWNER
AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE WITH SUBAQUEOUS
SERVICES, INC. ATTACHED AS EXHIBIT "A", WHICH AGREEMENT IS FOR THE
PURPOSE OF SECURING DREDGING SERVICES FOR THE NORTH PALM BEACH
CANAL DREDGING PROJECT -PHASE 2; AND, PROVIDING FOR AN EFFECTIVE
DATE
be adopted. Councilman Eissey seconded the motion, and all present voted aye.
ADJOURNMENT
further business to Cottle before the Council, the meeting adjourned at 9:17 p.m.
F. Kelly, Village Clerk
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