09-25-2003 VC PH-MMINUTES OF THE PUBLIC HEARING
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY SEPTEMBER 25, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Norcis called the meeting to order at 7:00 p.m. All members of Council were present. All
members of staff were present.
PURPOSE OF THE PUBLIC HEARING
The purpose of the Public Hearing was to hear comments from the public on the operating
budget for Fiscal Year 2003-2004, including the North Palm Beach Country Club.
STATEMENT OF PERCENTAGE INCREASE IN MILEAGE OVER THE ROLLED-BACK
RATE
Mayor Norris announced that the proposed millage is 6.80, which is 29.71% more than the
rollback figure of 5.2425. This year's proposed millage rate of 6.80 is 17.24% more than the
2002-2003 millage rate of 5.80. The three main purposes for which ad valorem tax revenues are
being increased are as follows: 1) Salary adjustments; 2) Increase In Pension Plan Contribution
and Group Health costs; and 3) No funds from unappropriated surplus are used.
COMMENTS FROM THE PUBLIC
Manny Grinn, 536 Greenway Drive, addressed the Council regarding the letter he wrote recently asking
many questions about the budget and which has not been answered. He also asked why there is nothing
in the budget about the K accounts or the $700,000 that was paid for the over-budgeted 1.2 million for
the renovation of the Village Hall. Mr. Grinn further reported that the revised budget book was not at
the Library.
Acting Village Manager Doug Smith recommended to the Council that budget changes be made at this
time, as follows: eliminate the twojitneys that are on order, reducing the Automotive account by
$43,500; Leave the position for apart-time code enforcement position in the budget, net change of
• $15,522; FICA for part-time employee, $1,187; workers comp for part-time employee, $1,241; and
funding for T-1 line for computer access, an additional $25,000 to the telephone account.
Minutes of Public Hearing
Held Thursday, September 25, 2003
• Lengthy discussion ensured regarding the addition of the T-1 funding. Captain Gordon Wiborg was
asked to justify this annual expense. Captain Wiborg stated that the T-1 had already been installed in
late May or early June, and that the change from a DSL line to a T-1 line previously approved by
Council, was due to necessary security protocols. He further stated that the Council had approved the
change during budget sessions in July.
RECESS
The meeting recessed in order to convene the 7:30 p.m. Regular Session, and then reconvened at 7:31
p.m.
The Village Council expressed disapproval that the Village has been obligated to an annual cost of
$25,000 without it being budgeted or approved. The Council directed that a discussion regarding hiring
a consultant to review the computer and communications system be placed on the next Workshop
Agenda.
Bob Brandner, 131 Yacht Club Drive, addressed the Council regarding the T-1 line and asked for
confirmation of the statement made in a memo from Captain Wiborg that BellSouth is phasing out
Business DSL. Captain Wiborg confirmed that to be the case.
Joe Carron, 841 Anchorage Drive, spoke to the Council regarding the increase in marina fees. Mr.
Carron asked the Council to check and enforce the sticker program at the marina, and many non-
residents are launching boats at the ramp. He told the Council that he hoped for many improvements to
the marina, including improved security. The Council assured Mr. Carron that there is a maintenance
program in place, and that Public Safety is working towards developing greater security.
Lucia Traugott, 131 Yacht Club Drive, addressed the Council with her concerns about the phone calls
from Village Hall being routed through the Police Department. Mrs. Traugott reported that a call to her
home from someone at Anchorage Park Activities Building showed on her Caller ID that it originated
from Public Safety. Upon investigating this matter, Mrs. Traugott learned that all calls from Village
facilities are routed through the Police Department, and therefore her Caller ID is of no use in screening
these calls. Mrs. Traugott objected to this, and added that she considers it an invasion of her privacy.
Mrs. Traugott asked the Village Council to do something about this situation.
RESOLUTION 49-2003 ADOPTED -MILEAGE
Councilman Noel moved that Resolution 49-2003 entitled:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH,
FLORIDA, LEVYING A TAX ON REAL AND PERSONAL PROPERTY LOCATED WITHIN THE
CORPORATE LIMITS OF THE VILLAGE OF NORTH PALM BEACH ON JANUARY 1, 2003,
FIXING THE TOTAL VALUATION THEREON AND THE TAX MILEAGE RATE THEREON FOR
• SAID TAX YEAR; AND REPEALING ALL RESOLUTIONS IN CONFLICT WITH THIS
RESOLUTION
Minutes of Public Hearing
Held Thursday, September 25, 2003
• Be adopted. President Pro Tem Tringali seconded the motion, and all present voted aye.
John LeBeau, 521 Ebbtide Drive, addressed the Council regarding his own calculations made after
reading the notice of tax increase in the newspaper.
BILL 1117 -BUDGET FOR FISCAL YEAR 2003-2004 -ENACTED AS ORDINANCE 24-2003
Councilman Noel moved that Bill 1117 entitled:
AN ORDINANCE OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, ADOPTING
BUDGETS FOR THE FISCAL YEAR OCTOBER 1, 2003, TO SEPTEMBER 30, 2004, BOTH
INCLUSIVE, FOR THE VILLAGE OF NORTH PALM BEACH GENERAL FUND, INCLUDING
DEBT RETIREMENT, AND FOR THE NORTH PALM BEACH COUNTRY CLUB REVENUE
FUND; AND REPEALING ALL ORDINANCES IN CONFLICT WITH THIS ORDINANCE
Be placed on second reading and read by title alone. President Pro Tem Tringali seconded the motion.
Councilman Noel moved to amend the budget per staff recommendations aforementioned and detailed
in memo of Doug Smith dated September 24, 2003. President Pro Tem Tringali seconded the motion.
The motion to amend passed 4-1, with Councilman Noel, President Pro Tem Tringali, Councilman
Eissey and Mayor Norris voting aye, and Vice Mayor O'Meilia voting nay.
Thereafter, the original motion passed 4-1, with Councilman Noel, President Pro Tem Tringali,
Councilman Eissey and Mayor Norris voting aye, and Vice Mayor O'Meilia voting nay.
Councilman Noel moved that Bill 1117 be enacted as Ordinance 24-2003. President Pro Tem Tringali
seconded the motion. The motion passed 4-1, with Councilman Noel, President Pro Tem Tringali,
Councilman Eissey and Mayor Norris voting aye, and Vice Mayor O'Meilia voting nay.
ADJOURNMENT
With no further business to come before the Council, the meeting adjourned at 8:25 p.m.
~ ~ ~~
athleen F. Kelly, Village Clerk
•
°~~~°`A. MEMORANDUM
yvn~M/
Douglas E. Smith The Village of
Acting Village Manager NORTH PALM BEACH
(561) 841-3380. FAX (561) 848-3344 501 U.S. Highway NI
F-MAIL: dsmilh@village-npb.org North Palm Beach, Florida 33408
TO: Mayor and Village Council i
FROM: Doug Smith, Acting Village Manager
SUBJECT: Recommended Budget Revisions - FY 20 3-2004 Proposed Budget
DATE: September 24, 2003
Please find attached several potential budget revisions for discussion at the September 25, 2003
Budget Public Hearing. You will find attached:
• Summary of potential budget changes
• Memo from Public Services Director concerning not purchasing jitneys for next budget year
and replacing the Code Enforcement Officer [hat was removed
• Summary sheet and memo from Public Safety Department concerning computer network T-1
line
The attached summary sheet shows that the net effect of the changes does not increase the overall
budget. Staff recommends approval of the attached proposed budget revisions.
cc: Shaukat Khan, Finance Director
Kristine Frazell, Public Services Director
Chief Earl "Duke" Johnson, Public Safety Director
George Baldwin, Village Attorney
•
Potential Budget Revisions - FY 2003-2004 Proposed
Account Name Account Number
A7020-66410 Automotive
A6018-11300 Part-Time Pay
A6018-12110 FICA
A6018-12410 Worker's Compensation
A5510-34110 Telephone
From: To:
$43,500.00 $0.00
$39,719.00 $55,241.00
$24,773.00 $25,960.43
$25,826.00 $27,067.76
$31,085.00 $56,085.00
TOTAL
•
Net Change Reason
($43,500.00) Jitneys from FY 2002-2003 budget on order,will arrive
around beginning of FY 2003-2004
$15,522.00 Add Back Part-lime Code Enforcement Position
$1,187.43 FICA for Part-time Employee
$1,241.76 W. Comp for Part-Time Employee
$25,000.00 Funding for T-1 line for computer access
($ 548.81)
Memorandum
~~
To: Doug Smith -Acting Village Manager
From: Kristine Frazell -Public Services Director
Date: August 4, 2003
Re: 2003/2004 Budget Consideration
It is my understanding that the final outcome of the budget meetings called for the deletion of the
Packer truck, Street Paving program and one of the Part time Code enforcement positions. It is also
my understanding that the Jitneys have been left in the budget. The three wheel Jitneys that were
purchased in the past are no longer made and this year we had to look for an alternative. We have
purchased two 4 wheel Jitneys. They are not capable of doing more than 18 mph while the old ones
could go 25 mph and there were questions on whether they would be street legal. The Village
Attorney reviewed the specifications on the new Jitneys and believes they will be street legal. We
have not taken shipment on any of the new ones yet so this has not been verified. We can nurse the
Jitneys for one more year and observe how the new ones perform. It is the opinion of the Public...
Works Division that since there are minimal funds available for Fiscal Year 2003/2004, the Jitneys
should be eliminated. We would rather. keep the Packer truck than the Jitneys.if funds were.
available.
The loss of the Code enforcement officer however, will have a direct impact on the appearance of the
Village. We have finally gotten a full Staff in that Division and are beginning to get to some routine
Code Enforcement issues addressed that should happen yearly and have not for the past couple of
years due to being under Staffed. As Village appearance has recently been a priority for the
Council, it would seem that the Council would want this position to remain.
It is therefore my recommendation that the two jitneys totaling $43,500 be eliminated and the part
time Code Enforcement Officer totaling $15,522 be left into the budget.
I appreciate your consideration in this matter.
Cc: Village Council
File
•
North Palm Beach DPS
Vi11aQe Network T-1 Line Issues
- Provides the only currently available secure connection to the State of Florida network:
• Providing secure, fire-walled access to:
• NCIC /FCIC
• PALMS (PBSO)
• State of Florida & Federal Agencies & Departments
• SOFIA (State of Florida Internet Access)
• DHSMV
• State of Florida Technical Support
• Only line available from State (BellSouth) is T-I
- Provides the only available mechanism to support 24/7 secure communications with permanent IP
addressing for network devices:
• Business DSL would require seven (7) Lines (Exorbitant costs)
o BellSouth /State T-1 connection enables:
• Secure communications:
• Permanent device (IP) Addresses for Audit Trails
• Ability to support mobile & remote communications
• Ability to support & host Intemet e-mail
• Ability to host Village Web Site (no outsourcing required)
o Allows Web Site development and access for enhanced Customer
Service (Information access, e-mail, forms, reporting...)
• Supports security protocols required to access Criminal Histories and
Private Data
• Maintains our access from wrthrn State-supported network
- Provides sufficient bandwidth for:
• Transfer of DHSMV photographs, mug /prisoner photos, lineups,
investigative intelligence;
• Mobile CAD &FCIC /NCIC access;
• Sharing of North County Booking /suspect photographs;
• Mapping, Geographical Information System (GIS);
• Automatic Vehicle Location (AVL);
• Mobile /Wireless E-911 support;
• Support of data transfer to/from MPSCC system;
• Transmission of audio /video case information (i.e. suspect & surveillance
video; taped statements...)
• Support of all DPS /Village assets
•
~~ MEMORANDUM
Office of the Operations Commander Department of Public Safery
CPT GORDON L. WIBORG JR. Village of North Palm Beach
V: 561.848.2525 F: 561.881.4425 560 US Highway ]
E-mail: gwiborg@village-npb.org North Palm Beach, Florida USA 33408-4902
TO: Doug Smith, Acting Village Manager
COPY: Chief Earl L. "Duke" Johnson, Director of Public Safety
Captain George Warren
Scot[ White, IT Coordinator
FROM: Captain Gordon L. Wiborg Jr.
DATE: Tuesday, September 09, 2003
SUBJECT: Response to T-1 Questions from Acting Village Manager
Sir:
This memo is intended as a response to your questions, forwarded to me by e-mail, regarding the T-1 line:
1. What is the purpose of the new line?
a. This T-1 connection provides the Village with:
i. A secure connection to the State of Florida network, providing such mission-essential
access as State Department of Motor Vehicles, Palm Beach County PALMS (used to
run local warrant and identification checks), Palm Beach County Government Site, and
all other State Departments and National resources from wilhin the secure State
network;
ii. Mandatory secure and high-speed access to the NCIC (National Crime Information
Center) and FCIC (Florida Crime Information Centcr). Without a minimum of 128-bit
encrypted secure access across a separately partitioned network (as segmented or
VLAN), we cannot remain in compliance legally with new NCIC/FCIC security
protocols and policies (hence the recent purchase of the new Switch). You may
remember this was my point during the Council budge[ hearings: Security;
iii. Secure presence of our web server on SOFIA (State of Florida Internet Access),
allowing us to process a-mail and Internet access with the security and !ethnical
support of the State of Florida. In this way, we are able to maintain local control over
our resources and save money and time by not paying inflated out-sourcing fees. This
provides a significant enhancement to Village services by hosting an information base
accessible by Village citizens (and others, including off-site employees and agencies) to
access information, documents, and update and monitor systems. A truly customer-
orien[ed Web Si[e portal, furnishing real-time information and access [o and for the
citizen, is possible with this network.
J
• ~ e~G
MEMORANDUM
2. Why was this used instead of Business DSL as shown on the Computer Loan Budget?
a. Originally, we were anticipating the Business DSL connection as reflected in [1te initial outline.
However, BellSouth is phasing out Business DSL (as is most of the country) in favor of Frame
Relay, full or partial T-ls, and other more contemporary technology. DSL is an older and
slower technology that is no longer economically feasible for most government or commercial
needs, and is relegating itself to home and personal use for a small home network. While [he
DSL option looked good on paper at the outset, our consultations with BellSouth revealed that
they could no[ support that option for us. In fact, for three major reasons, BellSouth T-1 (by
State contract) and not Business DSL became the only viable option:
i. We require connection to the State which is only available via SOFIA and is a T-1
connection only (currently parria//y provided by PBSO PALMS, an older and slower
Apple SNA Server (3270) technology which is overpriced and frequently down). This
connection provides only minimal support for FCIC/NCIC access and no support for an
independent network without multiple lines and proxy servers);
ii. BellSouth could not support our web-server and a-mail hosting using a DSL line;
iii. The number of IP addresses we needed for our internal network devices (currently
approximately 130 and slated to grow). DSL technology will only support up to 20 IP
addresses per line, requiring 7 separate DSL lines just to cover the IP addresses required
for the current network. This does not take into account programmed device expansion
such as printers, mobile platforms, and 800MHz radios in the near future. When we
looked at "the big picture", clearly, the only economical solution was either Frame
Relay or T-l .
3. What will the cost be for next fiscal year?
a. The monthly cost of the T-I line, which includes:
i. Internet connection (SOFIA);
ii. State connection;
iii. 253 secure channel IP Addresses;
iv. Local network secure IP support;
v. Secure access to the State of Florida network;
]s $2,086.00 per month ($25,032.00 a year). This cost is for the entire Village
government. If allocated by numbers of devices, approximately 60% - 70% of
the cost would be borne by Public Safety and the remainder by the rest of the
Village users.
4. What is the impact if we are not able to continue the T-1 line next year?
a. Without the T-1 /SOFIA connection, we cannot support aVillage-wide network with the
required security protocols. Maintaining [he current risk level for the Village is unacceptable.
Without the IP addresses furnished by the State, we would be required to split off the
Department of Public Safety from the Village as a whole, requiring multiple additional servers
to be purchased (and their corollary sofrware) for unquestionably similar tasks. Even then, the
• DPS would need to be partitioned into at ]east 4 separate networks, an arguably unmanageable
task with only one IT Coordinator! Other Village departments would find [he same problem.
Essentially, the Village has outgrown the single access point through PBSO PALMS, and has
band-aided the problem over the last several years by adding in other access points (Library,
• ~p 94~
MEMORANDUM
Public Services). While the other Departments have IeK Public Safety and Village Hall with the
slower PBSO access, the demands in just those Departments alone are no longer met by PBSO (and
likely never really were);
b. Without the security afforded by the State network, PALMS becomes aone-use separate
network, and therefore wholly not worth the money. With the security of the new network,
PALMS can be seamlessly integrated and expanded to allow other authorized users than just
Dispatch, such as Command Staff, mobile platforms, and the like;
c. No connection to Department of Motor Vehicles or other Law Enforcement agencies requiring
secure connections access to private information /data;
d. Inability to host a Web server or E-mail Server. This means additional money paid to a vendor
to host our domain server(s), web page(s), and both internal and external a-mail services,
without the corresponding in-house control.
5. What alternatives are available to the T-1 line?
a. Currently, [here are no alternatives available that are more economically feasible. Multiple DSL
lines would cost several thousand dollars more per month, resulting in exorbitant expenses.
Multiple DSL lines bring with them the increased cos[, increased maintenance, and decreased
security, while lowering access speed and still not meeting [he same needs as T-].
b. This is really the only option we have to support [he information system needs of the Village,
since DSL will not support what we need. The non-option would be to attempt to separate the
Village network from all public access, an altogether unfeasible (and illegal) alternative as [his
precludes govemment access required of Police agencies, and, of course, is not an option
lawfully available to a municipal govemment agency;
c. It should be noted that all of the above was thoroughly discussed at the outset of the new
network install, and unanimously supported by the Committee (Greg Moore, Scott While, and
me).
Respectfully submitted
•