02-13-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, FEBRUARY 13, 2003
Present: Edward M. Eissey, Mayor
Don Noel, Vice Mayor
Charles R. O'Meilia, Councilman
David B. Norris, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Eissey called the meeting to order at 9:35 p.m. All members of Council were
present. All members of staff were present.
STATEMENTS FROM THE PUBLIC
Manny Grinn, 536 Greenway Drive, discussed with the Council his desire to hold a
candidates forum at the Anchorage Park Activities Building. The consensus of the
Council was that Mr. Grinn should check with Anchorage Park for availability of the
room if he wishes to schedule a candidates forum.
Marj Mathieu of Lighthouse Drive asked the Council to clarify their position regarding
Department Heads communicating with the Council. The Council reiterated that the
policy of the prior manager that Department Heads not communicate with the Council
had been rescinded, and that Department Heads are allowed to communicate with the
Council regarding Village business, but are required to address the matter with the
Manager as well. It was further stated by the Council that the Manager is responsible for
managing the entire Village and its employees, and the Council's role is legislative and
should not micromanage.
COUNCIL COMMENTS
Discussion was held concerning a letter received by the Council regarding the Heritage
Day parade route. The Public Safety Department was directed to see what can be done to
move the parade to the west side of U. S. 1 to free up the east side.
A brief discussion was held concerning the DOT's request to do night work at various
• times on U. S. 1. This will be coordinated with the Village.
Minutes of Regular Session
Held Thursday, February 13, 2003
• MARBELLA VILLAS PHASE II -PRELIMINARY PLAT
Discussion was held with George Gentile concerning approval of the preliminary plat for
Marbella Villas Phase II located at the northwest corner of Prosperity Farms Road and
Park Road, as recommended by the Planning Commission. This will be placed on the
Regular Session agenda of February 27, 2003.
Staff was directed to provide the balance in the recreational fees account and to check
into the 5% recreational fee due at final platting on recent projects, as required by
ordinance.
INTERNAL AUDITING SERVICES -PROPOSALS
Discussion was held concerning proposals received for internal auditing services. The
Council by consensus agreed to forwazd the proposals received from Grau & Company,
Nowlen, Holt & Miner, and Keefe, McCullough & Co. to the Regular Session agenda of
February 27, 2003 for ranking. Finance Director Shaukat Khan was directed to check the
references of all three companies prior to the next meeting. It was further agreed by
consensus that the auditor selected will report directly to the Village Council this year,
and in the following year, an audit committee will be formed to work with the auditor.
VILLAGE-WIDE RESIDENT SURVEY
Discussion was held concerning conducting a survey of Village residents to determine
citizen satisfaction and public opinion on Village operations as well as future planning.
This will be brought back to the next workshop of February 27, 2003.
GENERAL EMPLOYEES PENSION PLAN -AMENDMENT
Discussion was held concerning a proposed amendment to the General Employees
Pension Plan which allows employees a choice of benefit options, and changes the
multiplier from 2.25% to 2.50% per yeaz of service, as used in the Police and Fire
Pension Plan. Steve Palmquist will be asked to attend the next meeting to explain how he
arrived at the amounts shown. This will be continued at the next Workshop of February
27.2003.
EMPLOYEE SURVEY RESULTS
Discussion was held concerning the results of the employee satisfaction survey. Vice
Mayor Noel will invite Dr. Bob Hayes, who conducted the county's resident survey, to
attend the next meeting to comment on the structure of the survey and its results. This
will be brought back to the next workshop on February 27, 2003.
• BUDGET AMENDMENT -GOLF COURSE EQUIPMENT
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Minutes of Regular Session
Held Thursday, February 13, 2003
• Discussion was held concerning amending the Country Club Budget for Fiscal Year
2002-2003 to appropriate funds in the amount of $31,036 to purchase certain machinery
and equipment for golf course maintenance. This was forwarded to the Regular Session
agenda of February 27, 2003.
Due to time restraints, the following items will return to the February 27th workshop:
Village Council Policy Manual
League of Cities Loan Program
Adelphia Cable Company Public Hearing
Transportation Equity Act - (TEA21)
Pension Funds
Employee Relations Policy
ADJOURNMENT
Having reached the curfew of I 1 p.m., the meeting adjourned.
F. Kelly, CMC, Village Clerk
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