03-13-2003 VC WS-MMINUTES OF THE WORKSHOP SESSION
• OF THE VILLAGE COUNCIL
OF NORTH PALM BEACH, FLORIDA
HELD THURSDAY, MARCH 13, 2003
Present: David B. Norris, Mayor
Charles R. O'Meilia, Vice Mayor
Joseph A. Tringali, President Pro Tem
Dr. Edward M. Eissey, Councilman
Don Noel, Councilman
Doug Smith, Acting Village Manager
George W. Baldwin, Village Attorney
Kathleen F. Kelly, CMC, Village Clerk
ROLL CALL
Mayor Norris called the meeting to order at 9:00 p.m. All members of Council were
present. All members of staff were present.
COUNCIL COMMENTS
The Action Log item concerning authorization given for benefits as outlined in a 6/29/99
letter from the Manager to the Public Safety Director will be placed on the next workshop
agenda for discussion. Additionally, the issue of quarterly billing for non-compliant
Code Enforcement cases will be placed on the next available workshop agenda.
LEAGUE OF CITIES LOAN PROGRAM
Discussion was held concerning the Village's participation in the Florida League of
Cities loan pool. By consensus, the Council agreed that participation should be
considered for the next loan; meanwhile this will be discussed during the upcoming
budget sessions.
ADELPHIA CABLE COMPANY -PUBLIC HEARING
Discussion was held concerning the option of holding a public hearing on Adelphia
Cable's rate increases. Due to the high cost involved in hiring attorneys and accountants
to contest the basic tier rates, the Village Council, by consensus, took no further action on
this matter.
CO-MINGLING OF PENSION FUNDS
• Discussion was held with Chuck Haas of Rachlin, Cohen and Holtz, Certified Public
Accountants, regazding the Village's policy of co-mingling the pension funds with the
Minutes of Workshop Session
Held Thursday, March 13, 2003
• General Fund. Mr. Haas advised the Council that the accounting procedure used by the
Village was appropriate, and no further action was taken.
EMPLOYEE RELATIONS POLICY
Discussion took place concerning the current Employee Relations line item. This will be
placed on the Regular Session agenda with a change to the Manager's Employee
Relations account, wherein language will be added to item b) to read `for the purpose of
discussing Village business." Additionally, Village Attorney George Baldwin was
directed to give an opinion regarding compliance with Florida State Statutes in this
regard.
COUNCIL PRIORITIES FOR INTERIM PERIOD
Acting Village Manager Doug Smith asked direction from the Council regarding its
priorities for staff during the transition period to a new Village Manager. The Council
directed that HR Management Partners (HRMP) be at the top of the priority list, with a
focus on employee morale. Also at the top of the list is the hiring of an internal auditor,
the north substation, and Osborne Park recreation building.
SIGNS AND OUTDOOR DISPLAYS -TEMPORARY USE
The Council discussed a proposed code amendment which would allow temporary signs
to be erected for grand openings. This was forwarded to the Regular Session of March
27, 2003.
BUDGET AMENDMENT -MISCELLANEOUS EXPENSES FOR VILLAGE HALL
RENOVATION
Discussion was held concerning amending the budget to cover miscellaneous expenses
for the Village Hall renovation. Finance Director Shaukat Khan told the Council that this
budget transfer should be changed to $10,000 instead of $8,000 in order to cover all the
expenses. This was forwarded to the Regular Session agenda of March 27, 2003.
HANDICAP RAMP AND OUTSIDE LIGHTING -VILLAGE HALL
Discussion was held concerning outdoor lighting and an additional handicap ramp at
Village Hall. Architect Tim Hullihan's recommendation was to put an additional ramp at
the north entrance. This will be placed on the Regular Session agenda of March 27, 2003
for further discussion with architect Tim Hullihan. Public Services Director Kristine
Frazell was directed to look into the option of automatic doors at handicap entrances.
• STOP SIGN -EAGLE WAY AND NORTHLAKE COURT
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Minutes of Workshop Session
Held Thursday, March 13, 2003
• Discussion was held concerning placing a 4-way stop sign at the intersection of
Northlake Drive with Eagle Way and Northlake Court. During discussion, the Council
direction that additional signage be installed saying "Local Traffic Only" at Prosperity
and Hummingbird and Prosperity and Eagle Way, and Prosperity and Northlake Court.
This will be placed on the Regular Session agenda of March 27, 2003.
STOP SIGN -LAUREL ROAD AND CINNAMON ROAD
The Council discussed another stop sign at the intersection of Laurel Road and Cinnamon
Road. This will be forwarded to Regular Session of March 27, 2003, along with
additional signage at the north and south end of Laurel Road that says "Local Traffic
Only". Further, staff was directed to expend funds from Public Services's traffic control
fund line item.
PSO POSITIONS
Discussion took place concerning adding two full-time Public Safety Officer positions to
the Law Enforcement Division of the Public Safety Department. During discussion,
direction was given to fill the current "floater" position and then add one additional
position to equal the two positions requested. This will be placed on the Regular Session
agenda of 3/27/03.
CODE AMENDMENT -AREAS OF JURISDICTION OF APPEARANCE BOARD
Discussion was held concerning updating Section III (Areas of Jurisdiction) of the
Appearance Board, Appendix A-Appearance Plan to provide that the areas of jurisdiction
of the Appearance Board (Planning Commission) are all of the zoning districts of the
Village. This will be placed on the Regular Session agenda of March 27, 2003.
TRAVEL POLICY
Discussion took place concerning the Village Attorney's opinion on the current travel
policy of the Village, which was to follow the state guidelines at this time. The Council
directed the Village Attorney to review the current policy and to revise it to conform with
state guidelines, and to delete anything in conflict.
ADJOURNMENT
With no further business to come before the Co'u}ngc~il~the meeting adjourned at 10:50 p.m.
/ ~!//~
a Teen F. Kelly, CMC, illage Clerk
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